Planning & Operations Specialist

Our people are passionate, take ownership and always do what's right for our clients, people and communities. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career. Join our team as a Brokerage Operations Coordinator in Toronto, ON. Who you are: Are you looking for a job where you will play a significant role in the overall success of the team through your administration and customer service skills? Does your experience include providing excellent customer service, both internally and externally, in a rapidly changing environment? Do you have experience in an administrative support role? Is the Commercial Real Estate Industry Attractive to You for Building Your Career? You aim for a high standard of quality in everything you do. Your positive customer service-oriented attitude ensures that you thrive in a fast-paced environment with tight deadlines. 1 - 3 years of administrative/team support experience in a professional environment.

Interest and ability to use new technology (customer relationship management systems, billing, DocuSign, Adobe Pro etc.)

Proficient in intermediate functions including MS Word, Excel, PowerPoint.

Exceptional administrative skills: demonstrated ability to prioritize and handle multiple tasks in day-to-day work in an accurate manner.

Bonus skills and experience:

Commercial real estate experience a plus

Bachelor's degree preferred.

You have strong capacities in planning, organization, and prioritization of tasks to complete any project entrusted to you.

You will work with advisors and brokerage project specialists to draft and edit listing documents (exclusive and multiple listing service agreements), update internal CRM and internal signage databases.

You will assist in management and coordination of transaction and due diligence processes - sign backs, going firm, amendments, subject removals, closing documentation, deposit monies, processing trade records and following up on overdue invoices. You are confident in your ability to maintain a good relationship with clients and colleagues in various departments (data, research, marketing, and brokerage project specialists).

You will provide general office support through file management, organizing and documenting distribution and Salesforce contacts, meeting coordination and note taking, general office maintenance, invoicing, etc.

#Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at View email address on ca.edajobs.com.