Administrative Assistant - Planning & Development

Associated Engineering, a proudly Canadian, Employee-owned Company is seeking an experienced and dedicated Administrative Assistant to join our team in our Vancouver office. In this role you will be responsible for management of records and maintaining confidentiality in accordance with departmental and corporate requirements.
Flexible/hybrid working arrangements, depending on position
Market competitive salary, with annual reviews
Matching company pension program, increasing over time
Health/dental/vision coverage
Employee and family assistance programs
Generous paid vacation
Paid office closure over December holiday break
Industry leading paid sick time
Parental leave top up program
Capacity building seminars
Engineer In Training programs
Opportunities to participate in social club activities and events
Company-wide social events
Community volunteer opportunities

Timely and proper delivery of various engineering documents, including correspondence, records of meetings, technical memoranda, discussion papers, contract documents and technical specifications, reports, and proposals.
Management of records and maintaining confidentiality in accordance with departmental and corporate requirements.
Coordinating meetings, travel, lunch and learns and social gatherings as required.
Assist with planning team building and other social gathering.
Prioritizing urgent tasks over less pressing tasks to manage last minute requests and deadlines.
Provide guidance and mentorship to other administrative staff in the operation.
Diploma or undergraduate degree in Office Administration an asset.
5+ years experience providing administrative support, preferably in an engineering or architectural or other professional services environment.
Proficient in MS Office, including word processing (Word), spreadsheets (Excel), presentations (Power Point), collaboration (Teams).
Website maintenance (SharePoint) and database management skills are an asset.
Knowledge of PDF-Xchange or Adobe Acrobat is an asset.
Experience in InDesign is an asset.
Able to work in a fast-paced office environment and remain calm in stressful situations.
Strong oral and written communication skills and technical writing skills.
Available to work overtime as required or requested, occasionally at short notice.
At Associated Engineering, we're passionate about not only the work we do but the communities we live and work in. As a carbon neutral company since 2009, we help shape resilient and sustainable communities across Canada.
As a Platinum Member of Canada’s Best Managed Companies since 2008, we take pride in nurturing a workplace where people thrive. We are an employer of choice providing our people with a supportive, collaborative, engaging and dynamic place to build a career, while bringing inspiration and innovation to our work.
Growth and development of our employees – chart your career course, whatever stage you are at!
A broad variety of meaningful work that supports local communities – we are a medium-sized company working on significant projects, helping to shape communities!
We care, we commit, we create – our promise to both clients and each other!
AE is an Equal Opportunity Employer and encourages women, Indigenous peoples, persons with disabilities, members of visible minorities, and members of the LGBTQ+ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.