Administrative Assistant/Reception (Temporary)

The Administrative Assistant provides general office support for the department by performing a variety of administrative, general and specialized duties including clerical, reception and work management processes.
Union – This position is temporary full time for up to 12 months.
General Office Functions

• Perform general office duties. Receive, respond to and direct phone enquiries.
• Provide statistical reports from various computer databases (e.g. accounting systems, human resource systems, etc.).
• Perform administrative duties required for arranging meetings, training and conferences, including sending invites, arranging facilities and appropriate supplies, making hotel reservations and travel arrangements.
• Receive, sort and distribute office communications and mail.
• Provide training and support on related work systems, office software and processes to department staff and/or provide training and support on related work systems and processes to users.
• Acknowledge and provide assistance to internal and external customers.

• Run statistical reports utilizing appropriate work management, human resource and corporate accounting management systems.
• Maintain and organize information filing and retrieval system to facilitate information flow, storage, and retrieval of materials, documents, correspondence and reports.
• Draft correspondence from file, program or system data.
• Document administration processes, ensuring they are efficiently maintained and updated.
• Process and reconcile procurement card accounts, expenses, timesheets, attendance reports, cheque requisitions and invoices for authorization and/or payment.
• Maintain office supply inventory and arrange for pick-ups and deliveries of packages and supplies.

~Perform administrative duties specific to the department (these duties vary from department to department).

Recognized Office Administration Certificate.

Two (2) years secretarial work experience utilizing computer based software including word processing, spreadsheet, scheduling, database and presentation applications within a window based operating environment. Four (4) years secretarial work experience utilizing computer based software including word processing, spreadsheet, scheduling, database and presentation applications within a windows based operating environment.

Automatic progression from the Administrative Assistant to the Senior Administrative Assistant classification will occur after (3) years in the Administrative Assistant classification.

This job is safety sensitive, and as such, is subject to the provisions of the Drug and Alcohol Policy (Pre-Employment or Pre-Placement for Safety Sensitive Positions).

Please apply online with your cover letter and resume outlining your qualifications.

~Hourly Rate Range
$