ADMINISTRATIVE ASSISTANT TO DIRECTOR

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NAIT’s Office of Student Conduct and Accountability (OSCA) seeks a relational, adaptable, and detail-oriented Operations Administrative Assistant to ensure smooth coordination of our Academic Integrity and CARE Teams. As one of Western Canada’s premier polytechnic business schools, NAIT equips graduates to be leaders in creating economic, social, and environmental value. Fostering a proactive culture of academic integrity is an integral part of NAIT’s commitment to academic excellence.

Reporting to the Academic Integrity Supervisor, the Operations Administrative Assistant position is instrumental in supporting the coordination of the work of Academic Integrity, Academic Misconduct, and the CARE (Concern, Assessment, Response, Engagement) Team.

Coordinates department/program/business unit meetings for the Manager and Academic Integrity Supervisor including the CARE Team.
Coordinates meetings concerning OSCA and CARE matters as well as Academic Integrity concerns.
Prepares agendas, itineraries, meeting notices and related materials using own judgment and initiative; Record Keeping & Case Management
Maintains and enhances a record management system and filing of materials for department, program, or business unit which may include:
Records of Academic Misconduct investigations, decisions, and outcomes.
Records from CARE (Concern, Assessment, Response, Engagement) processes including concerns of worrisome behaviour, risk ratings, and applied interventions.
Preparing case document packages for Academic Integrity, Associate Dean, or Dean review
Records, tracks, and follows-up on action items and recommendations arising from Academic Misconduct.

Communications and Student Support
Coordinates the operational administrative activities OSCA functions within their portfolio, which may include:
Assessing and assigning workload to the Academic Integrity Support roles
Providing all necessary cross functional administrative support
Provides continual communication in support of student success by notifying students of decisions, answering questions concerning academic integrity, the academic integrity course, academic misconduct processes, grade reappraisal processes, etc.
~ Continuous Improvement and Special Projects
Collaborates with the broader Office of Student Conduct and Accountability team to identify and engage in continuous improvement initiatives for administrative opportunities to enhance all facets of the team’s workflow and the student’s experience.
Coordinating strategic administrative initiatives/processes which may include: special projects, and Academic Integrity awareness training campaigns.
Experience working with, organizing, and presenting data.
Knowledge of Administrative Decision Making, Procedural Fairness, and Natural Justice
Prior experience with academic integrity procedures and supports, and/or supporting Faculty governance structures is preferred.
Prior experience working in areas that support students with diverse needs, including autism, ADHD, learning disabilities, and mental health diagnosis.
Knowledge of MS Office suite is essential; strength in the use of Excel is required.
PeopleSoft, Service Now) is desired.

3-5 years of progressively responsible office experience in an educational setting

• Experience in post-secondary or higher education, preferably with student conduct, or academic integrity
• Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services (WES), International Qualifications Assessment Service (IQAS) or the Comparative Education Services (CES).

Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

NAIT is committed to fostering a safe environment that supports equity and cultivates inclusion through our Centre for Community and Belonging (CCB) and our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion.