Part- Time Building Associate

Business Management

As a co-op/intern student at BMO you will have the opportunity to be heard keep growing and make a difference. Our student experience is designed to integrate you to the BMO team from day one by adding value in the work you will have the opportunity to participate in programs such as the Women in Banking Mentorship Program BMO Social Squad student-led activities BMO Academy learning platform and access to various Employee Resource Groups to further develop your network within BMO.

Note: Only students currently enrolled in an academic program and returning to their studies will be considered for Co-op/Internship opportunities. Student who recently graduated are invited to apply to our New Grad opportunities which are available at apply for this opportunity please submit your cover letter resume and an unofficial copy of your academic transcript. Provides a variety of general office support services and clerical tasks to support to one or more business groups and facilitate group operations. Collaborates with internal and external stakeholders to facilitate delivery of business objectives in accordance with applicable policies processes and controls. Troubleshoots and resolves routine problems according to policies standard procedures schedules and deadlines and maintains audit trails or escalates non-routine problems.
Coordinates and schedules work forecasts resource requirements monitors work quality trains staff and researches and resolves problems.
Provides verbal feedback to team members and input to performance appraisals.
Takes immediate action to address serious infractions of policies or regulations.
Compiles copies sorts and files records of office activities and business transactions.
Creates maintains and enters information into databases.
Prepares funding approval requests for department projects.
Tracks verifies and processes department budget and capital expenditure invoices.
Resolves or escalates invoice discrepancies in accordance with accounts payable policies procedures and vendor agreements.
Maintains office supplies inventory checks inventory of supply stocks places and facilitates the execution of office supply orders and verifies receipt.
Schedules meetings and coordinates applicable audio-visual equipment catering room setup and conference calls.
Books travel arrangements and prepares itineraries for management.
Answers central phone lines responds to and resolves or escalates inquiries for resolution
Supports the development of tailored messaging by writing editing and distributing communications materials (e.g. correspondence agendas presentations proposals reports bulk emails and policies and procedures) and dispatching outgoing communication.
Verifies staff timesheets and collects and tracks staff attendance data (e.g. overtime sick and vacation time) in accordance with applicable guidelines to ensure consistency and determine staff availability.
Liaises with internal business units and external vendors to coordinate and implement changes to premises to accommodate incoming and outgoing staff and contractors (e.g. relocations office planning and new furniture requirements) with minimal interruptions to business operations.
Typically between 2 - 3 years of relevant experience and/or certification in related field of study desirable or an equivalent combination of education and experience.
Certificate in Office Administration is desirable.
Strong knowledge and understanding of the business units key products and services processes and controls.
Good understanding of the business units risk and regulatory requirements.
Good knowledge of office equipment used by the business unit such as photocopiers and printers.
Solid knowledge and understanding of routine procedures and/or processes of the work team.
Strong experience with transactional documentation types workflow priorities and deadlines of processing areas that interact with the business unit.
Salaries for part-time roles will be pro-rated based on number of hours regularly worked. BMO Financial Groups total compensation package will vary based on the pay type of the position and may include performance-based incentives discretionary bonuses as well as other perks and rewards. BMO also offers health insurance tuition reimbursement accident and life insurance and retirement savings plans. It calls on us to create lasting positive change for our customers our communities and our people. We strive to help you make an impact from day one for yourself and our customers. Well support you with the tools and resources you need to reach new milestones as you help our customers reach theirs. From in-depth training and coaching to manager support and network-building opportunities well help you gain valuable experience and broaden your skillset.

Accommodations are available on request for candidates taking part in all aspects of the selection process. A recruiting agency must first have a valid written and fully executed agency agreement contract for service to submit resumes.
Intern