Office clerk and administration.

Do you enjoy wearing multiple hats and being the "go-to" person who keeps an office running smoothly? If you are looking to build a career in business administration with a growing company, this might be the perfect opportunity for you!

We are currently seeking a dynamic and detail-oriented Office Administrator for a permanent position in Toronto (Eglinton West area). In this role, you will be the heartbeat of the office, managing everything from general administration and sample room organization to supporting the sales, logistics, and accounting teams.

This is an in-office position (5 days a week) offering a flexible schedule, a collaborative small-team environment, and genuine opportunities for career advancement. Health & Dental Benefits: Comprehensive Manulife plan covering 80% of health and dental expenses (available after a 3-month probation period).

• Vacation: 3 weeks (15 business days) of paid vacation time to ensure a healthy work-life balance.
• Flexible Schedule: Team Culture: Participate in quarterly team-building corporate events and enjoy a casual dress code (jeans and sneakers welcome!).
• Convenient Location: Located on Eglinton Avenue West, easily accessible via public transit with street-level parking available nearby.

Manage general office procedures, including handling incoming phone calls, greeting visitors, and managing couriers to ensure professional first impressions.

• Coordinate the ordering and inventory management of office supplies, ensuring the team has the tools and amenities (including kitchen supplies) needed to operate efficiently.
• Provide exceptional customer service by handling inquiries and resolving complaints in a professional and timely manner.
• Organize and coordinate office events and team lunches to foster a positive company culture.
• Facilitate the shipping of sales samples via UPS and coordinate with the warehouse to request necessary stock for sample building.
• Assist the accounting department by matching accounts payable invoices and ensuring accurate record-keeping.
• Support the sales team by assisting with the completion of sales submission forms and building physical sales samples for customer presentations.
• Provide ad-hoc administrative support to the sales, logistics, and operations teams as needed, including data entry, file formatting, and vendor form completion.

2 to 3 years of experience in an administrative or office support role.

• Must be available to work in-office 5 days a week in Toronto.
• Proficiency in Microsoft Office Suite (specifically Outlook and Excel) is essential for daily correspondence and data management.
• Strong data entry skills with a high degree of accuracy and attention to detail.
• Adaptability and a willingness to learn new processes and software quickly.
• Familiarity with Microsoft Teams for internal collaboration.
• Knowledge of QuickBooks is considered a strong asset.
• This Office Administrator role is more than just a job; it is an opportunity to launch a rewarding career in business administration. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to Voir email sur randstad.com.