Document and Review Management Specialist

Associated Engineering, a proudly Canadian, Employee-owned Company is seeking an experienced and dedicated Document Controller to join our team in our Edmonton office. In this role you will be responsible for assisting a major project delivery team with document control management.
Flexible/hybrid working arrangements, depending on position
Market competitive salaries, with annual reviews
Matching company pension program, increasing over time
Health/dental/vision coverage
Employee and family assistance programs
Generous paid vacation
Paid office closure over December holiday break
Industry leading paid sick time
Parental leave top up program
Capacity building seminars
Engineer In Training programs
Opportunities to participate in social club activities and events
Company-wide social events
Community volunteer opportunities
An active Social Club that promotes social activities in and outside the office, and offers subsidized tickets to local events, such as the Taste of Edmonton.
A centrally located office in the heart of downtown Edmonton that is easily accessible.

Assist a major project delivery team with document control management utilizing Aconex, the electronic data management system (EDMS) tool that has been selected for the project.
The position will also provide you with autonomy as you will be required to complete tasks with minimal supervision.
A diploma in office administration or equivalent years of experience in supporting information management, engineering, and/or project management.
Experience in large scale projects is an asset.
Experience working with an EDMS such as Aconex, SharePoint, Google, ProjectWise and/or Procore is an asset.
Familiarity with the different types of documentation and quality processes required in project delivery. This would include the stages of design drawings, specifications, certifications, procedures, reporting, technical submittals, etc.
Experience in project turnover and close-out is an asset.
Ability to implement and manage the selected EDMS to ensure secure access, version control, and integrity of documents throughout their lifecycle.
Knowledge and understanding of ISO 9001:2015, Quality Management Systems, and auditing experience are assets.
Ability to develop and provide training to staff and stakeholders regarding processes and systems.
Proficiency in the MS Office software suite, including advanced Excel skills (for example, the ability to use pivot tables, hyperlinks, and advanced formulas).
Experience working with Primavera or other scheduling software is an asset.
At Associated Engineering, we're passionate about not only the work we do but the communities we live and work in. As a carbon neutral company since 2009, we help shape resilient and sustainable communities across Canada.
As a Platinum Member of Canada’s Best Managed Companies since 2008, we take pride in nurturing a workplace where people thrive. We are an employer of choice providing our people with a supportive, collaborative, engaging and dynamic place to build a career, while bringing inspiration and innovation to our work.
Growth and development of our employees – chart your career course, whatever stage you are at!
A broad variety of meaningful work that supports local communities – we are a medium-sized company working on significant projects, helping to shape communities!
We care, we commit, we create – our promise to both clients and each other!
AE is an Equal Opportunity Employer and encourages women, Indigenous peoples, persons with disabilities, members of visible minorities, and members of the LGBTQ+ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.