Admin Assistant for property management company

TEMP Administrative Assistant
Property Management
Start Date: ASAP
Temporary 4+ months
F/T, Monday – Friday
9:00am – 5:00pm
Vancouver, BC
$22 - $26 / hour

Our client, one of Canada’s leading Real Estate companies is looking for a talented Administrator to provide Accounts Payable and Administrative support.

Responsibilities

PRIMARY:

~ Code AP invoices / Monitor AP email / Work with vendors to make sure info is up-to-date and they get paid in a timely manner.

Other duties as capacity permits:

Liaison with accounting and banking on identified journal entries required to balance reconciliations.
Collect outstanding tenant rents for commercial and resident caretaker rents. Diligently respond to tenant inquiries.
Collaborate and communicate with Operations team, accountants and Lease Administrators on tenant issues and/or changes;
Verify and track vendor and contractor, as well as storage, commercial and resident caretaker tenants' insurance certificates;
Onboarding of vendors
Prepare purchase orders in Yardi for ad hoc purchases and service contracts;
Prepare and submit various monthly reports to the operations team;
Assistance with Workday for front line staff
Assistance with Workday expenses for head office team
Help with mileage reimbursement preparation
Other related duties as required

Qualifications:

• High School diploma supplemented with post-secondary courses
• 1 – 2 years related experience
• Advanced skills utilizing the Microsoft suite of programs, particularly Microsoft Excel
• Superior time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision
• Basic accounting skills with accounts receivable and accounts payable
• Experience in real estate operation a definite asset
• Attention to detail and problem-solving skills.
• Relationship Skills – Superior oral and written communication and presentation skills; ability to develop and sustain cooperative working relationships at all levels; ability to exercise confidentiality; displays enthusiasm and has a desire to learn; team player

Organizational/Multi-Task Skills - Ability to allocate one's time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands and competing priorities, and adapt to new ideas and constant changes
Computer Skills – Intermediate to advanced skills in Word and Excel, knowledge of Yardi is an asset

Only applicants with the legal right to work in Canada can be considered for this opportunity.

We thank all those who express interest in this opportunity however only those short-listed we be contacted.