Event Coordinator (Part time Seasonal)

Work Term: Permanent
Work Language: French
Hours: 40 hours per week
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: 2 years to less than 3 years Tasks
Promote conference and meeting services or special events
Inspect and select sites
Review bids and negotiate costs
Assist in site selection and attend to related details
Co-ordinate and monitor conference and meeting activities and attend to related details
Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
Confirm and co-ordinate speakers
Implement social programs, food and beverage, transportation, and other services
Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
Plan and arrange for accommodation and transportation services
Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
Plan for VIP arrangements
Plan for social events and guest programs
Manage Event Logistics
Computer and technology knowledge
~ MS Office

Work conditions and physical capabilities
Attention to detail
Work under pressure
Tight deadlines
Fast-paced environment
Personal suitability
Accurate
Client focus
Efficient interpersonal skills
Excellent oral communication
Excellent written communication
Flexibility
Initiative
Organized
Team player
Time management
Resourcefulness
Ability to multitask
Employment terms options
Flexible hours
Day
Health benefits
~ Health care plan

Financial benefits
Group insurance benefits
Registered Retirement Savings Plan (RRSP)
Long term benefits
~ Long-term care insurance

Other benefits
Deferred Profit Sharing Plan (DPSP)
Learning/training paid by employer
On-site recreation and activities
Paid time off (volunteering or personal days)
Subsidised public transportation
Team building opportunities
Parking available
Travel insurance
Wellness program
Support for persons with disabilities
~ Provides physical accessibility accommodations (for example: ramps, elevators, etc.)

Support for newcomers and refugees
Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
Offers mentorship programs that pair newcomers and/or refugees with experienced employees
Support for youths
~ Offers on-the-job training tailored to youth

Support for mature workers
Applies hiring policies that discourage age discrimination
Offers phased retirement options that allow mature workers to gradually reduce their workload (for example: flexible or reduced work hours, part time employment, project-based or seasonal work, etc.)
Offers phased re-entry options for mature workers who are returning to work after retiring (for example: gradually increasing hours and responsibilities)
Supports for visible minorities
~ Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)