Executive assistant

Education

• Bachelor's degree
• or equivalent experience

Work setting

• Urban area
• Retail/wholesale establishment/distribution centre
• Various locations
• Arts and culture
• Service

Tasks

• Compile data to prepare documents
• Establish and co-ordinate administrative policies and procedures
• Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
• Supervise staff
• Train staff
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co-ordinate the production and submission of summary briefs and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
• Liaise with departmental and corporate officials and with other organizations and associations
• Leading/instructing groups
• Plan, organize, direct, control and evaluate daily operations
• Provide customer service
• Manage events
• Act as liaison within organization between staff and management around wellness issues
• Project management
• Perform administrative tasks
• Office management
• Conduct training sessions
• Oversee and co-ordinate office administrative procedures
• Conduct follow-up assessments
• Work with the marketing department to understand and communicate marketing messages to the field

Computer and technology knowledge

• Adobe Photoshop
• MS Excel
• MS Office
• MS Word
• Quick Books

Applied statistics and mathematics experience

• Social sciences

Area of work experience

• Human resources
• Project coordination
• Technical service and/or marketing

Security and safety

• Driver's validity licence check

Transportation/travel information

• Valid driver's licence
• Own vehicle

Work conditions and physical capabilities

• Fast-paced environment
• Attention to detail

Personal suitability

• Accurate
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Reliability
• Team player
• Hardworking
• Quick learner
• Proactive

Screening questions

• Are you available to start on the date listed in the job posting?
• Do you have experience working in this field?
• Do you have the required certifications listed in the job posting?
• Do you meet the language requirements listed in the job posting for the position (English or French)?

Employment terms options

• Early morning
• Evening

Experience

• 2 years to less than 3 years

Employment terms options

• Morning
• On call
• Day
• Weekend
• Overtime available

Other benefits

• Free parking available
• Learning/training paid by employer
• On-site amenities
• On-site recreation and activities
• Team building opportunities
• Parking available