ADJOINT(E) DIRECTEUR RETAIL F/H

We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Located in Montreal, the Mattel Building Sets Campus is a creative hub focused on developing Mattel Brick Shop and Mega Bloks products for a global audience. The campus brings together cross-functional teams who collaborate to support innovation, creativity, and the evolution of iconic building brands. As part of Mattel’s global organization, the Montreal campus offers an inspiring environment where ideas grow and teams work together to bring imaginative building experiences to life.

The Executive Assistant provides comprehensive administrative, operational, and office management support to four Directors within a hybrid work environment. This role plays a key part in supporting leadership effectiveness, coordinating meetings and events, and fostering a positive, well-organized office experience for employees. The ideal candidate is highly organized, proactive, and comfortable balancing executive support with broader office and event-related responsibilities.

Provide day-to-day administrative support to four Directors, including calendar coordination, meeting organization, and travel arrangements

Coordinate leadership team calendars and serve as a central point of contact for scheduling executive and leadership meetings

Organize and manage executive meetings, leadership reviews, and all-hands meetings, including agendas, materials, decks, and communications

Prepare, submit, and track expense reports and related administrative documentation

Act as a key liaison with Executive Assistants and administrative partners across the organization

Office Management & Employee Experience

Support overall office operations in a hybrid environment to ensure a welcoming, functional, and well-maintained workspace

Coordinate vendors and services related to office needs, including food and snacks, coffee, water, and supplies

Contribute to a well-designed and functional office environment by supporting furniture procurement and the coordination of visuals and décor.

Maintain stationery inventory and oversee purchasing as needed

Support employee engagement and well-being through coordination of in-office activities and initiatives

Support planning and logistics for internal events such as leadership meetings, team events, offsites, philanthropy initiatives, and corporate events

Coordinate logistics including venue selection, hotel bookings, catering, rentals, materials, and meeting invitations

Assist with travel coordination and booking support for leaders and teams

Serve as a knowledgeable and approachable resource within the office for operational and administrative questions

Support special projects and cross-functional initiatives as needed

Experience in an administrative, executive support, or office operations role

Proven ability to support multiple senior leaders simultaneously

Clear, professional written and verbal communication skills in French & English

Proficiency with Microsoft Office and virtual meeting tools

Event coordination or office management experience

Collaboration and relationship-building

Join Mattel's Talent Community and start receiving exciting updates about our company, our employees, and our culture. We execute We are a performance-driven company. Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys, content, consumer products, digital and live experiences. Our products are sold in collaboration with the world’s leading retail and ecommerce companies. We welcome all job seekers, and all applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, gender, gender identity or expression, sexual orientation, veteran and protected veteran status, disability status, and or any other basis protected by applicable federal, state or local law.

Videos to watch

Corporate Philanthropy