Office and Events Coordinator

At Rodan Energy, our mission is Making Sustainable, Attainable. We’re a leading North American energy services company delivering innovative solutions that help clients reduce energy costs and greenhouse gas emissions, support electrification, and enhance grid efficiency. As the Office & Events Coordinator , you will play a key role in ensuring the smooth operation of our corporate headquarters and creating an engaging, collaborative environment for employees. Reporting to Senior HR Manager, you will manage office logistics, coordinate employee events, and support initiatives that foster a positive workplace culture. This role requires a proactive, hands-on approach and strong organizational skills to keep our office running efficiently while delivering memorable employee experiences.

Learning Opportunities: Diverse Scope of Work: Engage in a wide range of activities, from office management to event planning and onboarding support, ensuring no two days are the same.

Event Planning: Play a crucial role in organizing and executing company events, showcasing your planning and coordination skills.

Oversee general office operations, ensuring a well-organized and welcoming work environment

Coordinate logistics for internal meetings, company events, and presentations

Plan and execute employee engagement activities, team-building events, and office celebrations

Act as a point of contact for vendors, cleaners, office service providers, manage office supplies and facility-related inquiries

Support the onboarding process for new hires, including workspace setup, welcome materials, and first-day coordination

Assist in the planning and execution of special projects, ensuring alignment with company goals and timelines

Manage team expenses related to office operations and events, including submitting reimbursement claims and tracking budgets

Maintain organized records of office-related documentation

Day to day: deliveries, answering phones, greeting guests, office supply management and grocery orders

*You will be required to work 5 days per week at our Corporate HQ in Mississauga.

2+ years’ experience in office coordination, HR, event planning, or administrative support

• Advanced Office Software Proficiency: Microsoft Word, Excel, PowerPoint, Outlook, Teams
• Competitive salary and bonus

Referral Bonus: Do you know someone who would be a great fit for our team? We’re offering a $1500 CAD referral fee for successful referrals that lead to a hire for this role, effective until further notice.