Human Resources Advisor - Recruitment - Permanent - Full Time Position

Who We Are We, the We Wai Kai, embrace our language and culture to build a proud, healthy, safe, and self-sufficient community. We support and encourage each other to thrive through following the footsteps of our ancestral history, as stewards of our lands and waters, while balancing our role in modern day society.

Today, we are proud of our efficient government operations, ensuring a high quality of life for our members. To enhance this, we are also focused on existing and emerging economic development opportunities that will position us for continued growth and re-investment in our community. We Wai Kai Nation is seeking a detail-oriented and service-focused HR Coordinator to provide administrative and operational support to the Human Resources function across We Wai Kai Nation’s Administration and business entities.

This role is essential to maintaining accurate HR records, supporting recruitment and onboarding, coordinating benefits administration, assisting with workplace injury and return-to-work documentation, and supporting the HR Manager with HR processes and day-to-day employee inquiries.

Administrative & HR Operations Support

Maintain confidential HR files, digital records, and tracking systems with a high degree of accuracy.

Prepare HR documentation using approved templates, including:

Draft correspondence related to expectations and required discipline

Manage the HR inbox, schedule meetings, coordinate HR-related appointments, and respond to general inquiries.

Assist with gathering documentation and organizing materials to support workplace investigations and HR case files.

Prepare HR reports, spreadsheets, and data summaries as requested.

Recruitment & Onboarding Support

Draft and post job advertisements across approved platforms.

Coordinate recruitment administration including applicant tracking, scheduling, and candidate communication.

Track eligibility dates, probation completion, and benefit start dates.

Liaise with external providers and service partners for documentation support and claims coordination.

Track workplace injury claims and maintain organized files and status updates.

Assist with safety-related administrative support such as training record tracking and committee coordination.

HRIS Implementation & HR Systems Support

Support HRIS implementation activities including file cleanup, data entry, and record validation.

Assist with HRIS data migration, system testing, and ensuring accurate employee records.

Certificate or diploma in Human Resources, Business Administration, or a related field is preferred.

• 1–3 years of experience in an HR support, payroll support, or administrative role.
• Proficiency with Microsoft Office (Outlook, Word, Excel). Experience with HRIS systems is an asset.

Strong administrative capability and ability to work in a fast-paced environment.

Working knowledge of HR best practices and employment-related documentation.

Familiarity with workplace policies and HR compliance requirements is an asset.

Ability to work respectfully and effectively with employees, leadership, and community members.

Experience working in an Indigenous governance or community environment is considered an asset.

This position is nominally scheduled to work Monday to Friday dayshift 8:30am – 4:30pm but will often require flexibility and additional time to deliver its supportive mandate. Works independently and collaboratively inclusive of regular supervision.

Job Type: Full time, Permanent

Hourly Wage: $32 - $41 per hour

Extended Health and Dental, Virtual Health Care

Pension: Generous pension matching contributions of up to 9%

As permitted under applicable law, We Wai Kai Nation gives preference to qualified Indigenous applicants.