International Administrative Assistant

Unifi Aviation Canada is seeking an Administrative Assistant to support our ground handling operation at Toronto Pearson International Airport. This role provides general administrative and operational support to station leadership while coordinating employee injuries, medical leaves, and return-to-work activities in a fast-paced, unionized, and safety-sensitive airport environment.
Track and support employee injury and medical leave files, including WSIB (Occupational), STD/LTD (Non-Occupational), and other medical leaves
Coordinate and maintain injury, illness, and leave documentation, including medical forms, work restrictions, and accommodation requests
Confirm medical restrictions and assist with modified duty and return-to-work planning in collaboration with Operations, HR, unions, healthcare providers, and benefits administrators
Monitor injury, medical leave, and return-to-work cases to ensure documentation, follow-ups, and reporting timelines are met in accordance with WSIB requirements, collective agreements, benefits providers, and company policies
Prepare injury, attendance, and leave-related reports to support operational planning, audits, and management review
Exercise sound judgment and discretion when handling sensitive medical and employee information
Provide general administrative support to station leadership and ground handling operations, including maintaining personnel files, coordinating airport badges and uniforms, supporting onboarding and recruitment activities, and assisting with payroll, scheduling, shift bids, and vacation tracking using Kronos and UKG
Compile reports, prepare administrative documentation, draft internal communications, and ensure workplace postings and corporate communications are current
Schedule meetings, prepare agendas, take minutes, and perform other administrative duties as assigned
Minimum 3 years of administrative or office experience, preferably in an operational or unionized environment
Proficiency with Microsoft Office (Excel, Word, PowerPoint)
Experience supporting employee injuries, medical leaves, or return-to-work processes in an operational or safety-sensitive environment
Experience working in a unionized workplace and applying collective agreement provisions related to attendance, injuries, and modified duties is an asset
Experience in aviation, transportation, logistics, or industrial operations is considered an asset
Ability to work independently with minimal supervision while managing multiple time-sensitive priorities
Ability to interpret and apply company policies, benefit plans, and collective agreements related to attendance, injuries, and return-to-work processes
Comfortable working in a fast-paced, safety-critical airport environment
Unifi is a destination for more than 40,000 aviation professionals who are building meaningful careers. From contributing to important projects from day one to working alongside passionate teams, Unifi offers the opportunity to be part of a fast-growing organization in the aviation industry.
Starting wage of $27.55 per hour
Travel privileges
Flexible schedules
Resources to support your personal and professional goals
This role supports safety-sensitive airport operations and plays a key part in employee injury and return-to-work coordination, offering stability, responsibility, and long-term growth within the aviation industry.