Payroll Administrator - short term contract

Reporting to the Payroll Supervisor, the Payroll Administrato r (Contract) will be responsible for end‑to‑end payroll processing and providing comprehensive administrative support across all payroll activities. This role ensures accurate payroll execution, timely employee lifecycle processing, journal entries in the accounting system and continuous improvement of payroll templates and processes. The successful candidate is highly proficient in Microsoft Excel and comfortable using AI tools to improve efficiency, accuracy, and analysis.
Employee & Family Assistance Program

• Opportunities to take part in job-related training and development
• Payroll Processing & Employee Lifecycle

Process full-cycle payroll accurately and on schedule in compliance with applicable legislation and company policies
Set up new hires in payroll and HR systems, ensuring accurate pay, deductions, and benefits
Process employee terminations, including final pay calculations and issuance of Records of Employment (ROEs) Maintain accurate employee payroll records and respond to payroll-related inquiries

Payroll Reporting & Analysis
Prepare and post payroll-related journal entries
Develop, maintain, and update payroll analysis sheets to support reconciliation, reporting, and audits Assist with payroll costing, variance analysis, and internal reporting as required

Prepare and process payroll-related invoices with accuracy and attention to detail
Create, update, and maintain payroll templates, spreadsheets, and standard documents
Continuously improve templates and workflows to enhance efficiency and data integrity
Administrative & Payroll Support
Provide administrative support across all payroll activities, including documentation, tracking, and reporting
Support audits, reviews, and compliance requests related to payroll Collaborate with HR, Finance, and other departments to resolve payroll issues and improve processes

Technology & Process Improvement
Use advanced Microsoft Excel functions (e.g., formulas, pivot tables, lookups) to manage and analyze payroll data
Leverage AI tools to automate repetitive tasks, improve accuracy, and streamline payroll and reporting processes
Identify opportunities for continuous improvement in payroll systems, processes, and controls
Proven experience in payroll processing, including new hires and terminations
Strong knowledge of Records of Employment (ROEs) and payroll compliance requirements
Advanced proficiency in Microsoft Excel
Experience preparing journal entries, analysis sheets, and invoices
Payroll certification (e.g., Experience in a multi‑payroll environment (Canadian and US payroll)
Familiarity with payroll and accounting systems
Knowledge of payroll benefits and labor laws (Canada and US) Demonstrated experience using AI tools to support administrative, analytical, or payroll functions

Continuous improvement mindset with a focus on efficiency and accuracy

Protrans is a full-service, premium recruitment agency specializing in transportation, warehousing and distribution, manufacturing, and administrative placements. We pride ourselves in providing people solutions to help our customers meet their goals, and match employees with reward career opportunities.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment.