Senior Project Coordinator, Project Management Academy

Description:

The University of Toronto engages in ambitious Capital Projects to meet our academic, office, and student services space needs. Our world- class building designs are typically infused with features like geothermal wells, photovoltaic cells, low carbon materials, and low energy systems that support our Net Zero Carbon goal. Be a part of our amazing team of Project Management professionals building a sustainable future in the heart of the Greater Toronto Area.
Senior Project Manager responsibilities include:
Project Management:

Leading, advising, and/or overseeing programs and projects from concept to handover.
Managing multiple projects in various phases of development.
Acting as single point of project contact, regularly and proactively communicating with project stakeholders.
Establishing, maintaining and achieving project goals, criteria and University standards.
Completing projects within scope, schedule, budget.
Manage client requirements and expectations.
Managing the activities of consultants, contractors, suppliers, Authorities Having Jurisdiction (AHJs), operators, and stakeholders.
Participating in and supporting campus planning prior to approval to proceed to design and construction.
Developing a contracting strategy, procuring, negotiating, and holding parties accountable to their contracts.
Defining, documenting, and controlling project scope and changes to the specified level of quality.
Developing a project control budget and baseline schedule aligned to scope, controlling cost and schedule.
Preparing and updating a project Risk Management Plan and mitigating risks.
Leading project meetings, preparing monthly progress reports and weekly flash reports.
Maintaining complete and accurate project documentation, easily retrievable and suitable for audit.
Troubleshooting and problem solving to ensure there are “no project surprises”.
Informing your manager of project issues that could affect project targets and University reputation on a timely basis.
Ensuring that permits and projects are properly closed out and smoothly transitioned to operations.

Team Leadership:

Energizing, supporting, empowering, and mentoring colleagues on projects.
Forecasting project resource needs and working with management to ensure projects are appropriately staffed.
Ensuring University expectations, policies, best practices, procedures, and methodologies are implemented on projects.
Fostering an ethical environment of accountability, excellence, inclusivity, collaboration, and innovation.

Relationships:

Collaborating, communicating, and building rapport with clients, stakeholders, adjacent property owners, and University peers.
Working with developers, AHJs, landlords, tenants, architects, engineers, suppliers, and contractors. Positioning University Planning, Design and Construction (UPDC) as a leader in project management services.
Obtaining client feedback and opportunities for continuous improvement. Cultivating new and existing relationships.
Essential Qualifications

EDUCATION:

Bachelor’s degree in mechanical or civil engineering or Architecture with professional license.

EXPERIENCE:

Minimum ten (10) years' experience in the construction industry, managing large (construction value $10 to $100 million) and complex building construction and renovation projects (e.g. heritage buildings, difficult construction logistics, multiple and varied technical issues, numerous permits and approvals required). Advanced knowledge of project delivery models, project controls, constructability, contract and claims analysis, and building systems. Broad knowledge of various disciplines such as mechanical, civil, structural, and electrical engineering, technological and building systems.

SKILLS:

Demonstrated organizational, project management and leadership skills. Superior communication and interpersonal skills. Project/construction management and controls software for scheduling (e.g. Primavera, MS Project). Proficiency in Microsoft Word, Excel and PowerPoint.

OTHER:

Ability to exercise patience, tact, diplomacy, and discretion. Demonstrated ability to work effectively in a consultative team environment. Highly developed creativity and initiative to deal with unique and challenging design and construction issues with frequently changing priorities. Proven ability to manage multiple projects within strict budget and timeline constraints. Knowledge of Health & Safety regulations and legislature, including OHSA, WHMIS.

Valid Ontario Class 'G' driver's license and access to a vehicle is required.

This position may require travel between University Campuses and/or to consultant/ supplier offices.

Closing Date: 01/11/2026, 11:59PM ET
Employee Group: Salaried
Personnel Subarea: PM
Appointment Type : Ancillary Operations
Schedule: Full-Time
Pay Scale Group & Hiring Zone: PM 5 -- Hiring Zone: $120,499 - $140,583 -- Broadband Salary Range: $120,499 - $200,831
Job Category: Engineering / Technical