Administrative & Billing Assistant (m/f)

Where everyone’s friendly and helps each other out? Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As an Administrative Assistant your responsibilities will include:

• Working independently and within a team environment to support the client service staff to produce high quality client deliverables
• Provide billing support using various Doane Grant Thornton systems and in accordance with the terms of the engagement letter
• Managing electronic and paper-based client files and compilations of tax returns
• Format and assemble printed and electronic financial statements in compliance with Firm standards, ensuring a high level of attention to detail, proof reading, and ensuring timely delivery
• Proof-read, review for quality and verify content before finalizing any client deliverables
• Data entry and maintenance of paper and electronic files, in accordance with the Firm’s document retention and destruction policies and procedures
• Participate in training and stay current with Doane software
• Organize information and maintain database for marketing purposes using our contact relationship management software
• Plan and coordinate cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups
• Entering and maintaining client data using Microsoft Dynamics 365 software
• General administrative duties including, but not limited to: reception, filing, photocopying, scanning, faxing and mailing

Think you’ve got what it takes to be an Administrative Assistant? 2 to 4 years of administrative experience

• Excellent data entry skills and high attention to detail with an aptitude for proofreading and suggesting alternatives
• Computer savvy – ability to learn and troubleshoot various computer programs
• Knowledge of CaseWare and or Keystone and past experience in financial statement preparation an asset
• At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more!

That’s why we’re working in a model where teams are required to be together in the office 4 days per week.

Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants.