Full Time Administrative Assistant

Employment Type: Full time
Schedule: Monday to Friday from 8:30 a.m. Reporting to: Housing Manager
With the supervision of the Housing Manager the Administrative Assistant will perform a variety of tasks for the Housing Manager and team to support programming. The Administrative Assistant is required to both take direction and use initiative to support the achievement of the programs goals and objectives in a professional manner. This role also provides administrative support to the Housing Department and maintains effective communication with service and program areas external to the Housing Team and within The Mustard Seed.
Perform clerical and administrative functions such as preparing correspondence receiving visitors arranging conference calls and scheduling meetings for the Housing Manager or specific programs
Ensure operational policies and procedures are accurate and up to date
Coordinate accounts payable credit card transactions rent donations and other monetary transactions as needed
Coordinate and organize activities related to specified programming to support ongoing services
Track and report on Housing grants/funding as required
Assist in data collection and research for current or future program development
Order and manage office supplies
Coordinate and monitor time off requests for supervisors and managers within programming
Complete internal and external correspondence legal documents form letters and other documents and distribute as directed
Develop and maintain effective working relationships between programming departments within the Mustard Seed.
Support residents as required
Adhere to all Health and Safety and HR policies and procedures
3 years of proven administrative experience

• Knowledge of office management systems and procedures
• Excellent time management and ability to multi-task and prioritize work
• Strong organization and planning skills
• Strong customer service and interpersonal skills
• Proficient in MS office suite including Excel
• Ability to manage multiple competing priorities in a fast-paced environment

Required to complete training to be fully equipped to work with the guests and clients of the organization including understanding how to de-escalate a situation while remaining calm and professional
Moderate physical effort is required to successfully accomplish the essential job functions such as word processing data entry in specific database(s) and responding to tenant inquiries. Some Mustard Seed clients may have personal issues that result in them using inappropriate language that could be considered angry argumentative discriminatory and demeaning.
Training on how to respond is provided but this is to be considered typical working conditions. As The Mustard Seed is a Christian ministry we require our employees to agree to respect and not detract from The Mustard Seeds Employment Values during their employment at The Mustard Seed.
Must have legal authorization to work in Canada on a full-time basis for anyone other than current employer
This position requires the use of a personal vehicle for company use and a company vehicle. COMPENSATION & BENEFITS The Mustard Seed offers a competitive compensation package including 100% employer paid extended health and dental benefits for staff and dependents matching RRSP after one year of service and wellness days.
No phone calls please.