Benefits Specialist, Human Resources

POSITION TITLE HRIS Pay & Benefits Administrator
POSITION LOCATION Ottawa Canada (Hybrid preferred - Minimum 1 day/week in office and remote possible)
REPORTS TO Director Human Resources
CONTRACT TERM Indeterminate
WUSC is a Canadian global development organization working to catalyze positive education and economic outcomes for young people. We bring together and collaborate with a diverse network of partners (including students volunteers schools governments not-for-profits and businesses) who share this mission. Together we influence systems change and foster inclusive youth-centered solutions that enable young people to thrive and belong. We work with all young people with a focus on women and displaced populations. WUSC currently operates in 28 countries across Africa Asia the Middle East and Latin America and the Caribbean as well as in Canada with an annual budget of approximately CAD $65 million. Our global team includes over 100 staff in Canada and more than 250 staff internationally implementing a diverse portfolio of development projects in collaboration with numerous multilateral and bilateral donors and philanthropic foundations.
The HRIS Pay & Benefits Administrator ensures the accurate and efficient management of the Human Resources Information System (HRIS) payroll and all employee benefits programs. This critical role is responsible for maintaining data integrity and regulatory compliance optimizing HR processes through technology and providing clear reliable support to employees on all HRIS and benefits inquiries.
Manage the full functionality of BambooHR ensuring data integrity for all employee records organizational structure compensation and performance data.
Develop generate and distribute standard and custom HR reports dashboards and analytics for management and HR functions.
Act as the primary point of contact for HRIS inquiries providing training and support to staff on system usage.
Support system upgrades testing and projects while proactively identifying opportunities for process automation and efficiency improvements.

Employment Documentation & Contract Lifecycle
Manage the end-to-end lifecycle of employment documentation within BambooHR ensuring efficiency and legal compliance.
Prepare and issue accurate contracts (new hires amendments renewals) and legally compliant termination documentation in coordination with payroll functions.
Periodically audit and update all contract and letter templates utilizing the systems e-Signatures feature and automated alerts for contract expiry tracking.

Payroll and Time Management
Ensure accurate and timely bi-weekly payroll for Ottawa and some overseas staff by coordinating closely with Payroll Harmony .
Process all salary and insurance adjustments input new hires and manage terminations while maintaining accurate payroll files.
Coordinate year-end processes (T4s Employment Health Tax) Records of Employment (ROEs) severance and service award payments.
Collaborate with Corporate Finance to ensure accurate project coding allocations within Journyx.

Administer all employee benefits programs (domestic and overseas).
Manage all aspects of the insurance plan including maintaining up-to-date employee data on vendor websites processing monthly billings liaising with brokers on renewals and assisting employees with claims coverage and disability benefits/absences (including EAP scheduling).
Manage Group RRSP/TFSA accounts liaising with the Royal Bank to open accounts for new employees and processing payroll contributions.
Calculate and manage maternity leave top-ups including issuing related agreements and coordinating payroll accuracy.

General HR and Onboarding Support
Conduct comprehensive payroll and benefits orientation for all new hires ensuring all required documents are complete and accounts are created in BambooHR and Sun Life.
Provide general HR support including maintaining quarterly organization charts (Canada/overseas).
Assist the HR team by processing vendor invoices and payment requisitions .
Ensure high standards of prevention and response measures for SEAH are in place consistent with theWUSCs safeguarding policies and WUSCs Code of Conduct.

Bachelors degree in Human Resources Business Administration or a related field. HR Payroll or Benefits certifications are a strong asset.
Experience: 2-3 years of experience in HR with a strong focus on HRIS administration payroll and/or benefits management.
Technical Proficiency: BambooHR Workday ADP Ceridian). Excellent understanding of HR processes policies and best practices. Software: Proficiency in Google Suite and Microsoft Office Suite
Complete fluency in English and French is required.

WUSC offers a dynamic international work environment with a diverse intercultural workforce. We offer employees exciting opportunities to apply their skills and gain experience all while making a difference in the lives of youth around the world. 35-hour workweek ability to work flexible hours

• Remote-friendly workplace with free access to our Ottawa office
• Extensive health and dental coverage for you and your dependents 100% covered by us
• 300$ reimbursement for home office equipment
• Parental leave top-up
• Successful applicants will be required to undertake an enhanced criminal record check.