Assistant Responsable Compliance-(H/F)

Our client is a collaborative not-for-profit organization that is a leading provider in the developmental services sector, dedicated to helping individuals achieve their full potential, be included in the community and build great lives. The Pod Group is partnering with this amazing organization to place a resourceful, hands-on, and organized individual to fulfill the role of an Executive Assistant.

As the Executive Assistant, you will provide high-level administrative, organizational and project coordination support to the Executive Director, acting as the main liaison between the Executive Director, Board of Directors, employees and stakeholders. This is a rewarding opportunity to be part of a dedicated team making a real difference in the community. Provide high-level support to the Executive Director by managing their calendar and inbox, coordinating meetings, appointments, itineraries and travel, and responding to routine correspondence.
Prepare, proofread and compose a wide range of professional communications, reports, documentation and presentation materials.
Plan and support organizational, management and project-team events and activities in collaboration with the Executive Director and senior leadership.
Gather and prepare organizational data for presentation and submit statistical reports for internal organizational analysis as required.
Integrate information and ensure accuracy and timely presentation of materials, including research projects, meeting minutes, new hire letters and documents for management.
Serve as the primary administrative liaison between the organization, Executive Director and the Board of Directors for scheduling, information sharing, and follow-ups.
Schedule, coordinate, and attend board meetings, including room/Teams setup, agenda creation, material distribution, and note-taking, while maintaining official board records and archives.
Prepare and compile board materials in advance, including preparing reports/presentations for Board and committee meetings.
Help onboard new board members and ensure compliance with organizational bylaws and governance best practices.

Quality
Set a neat, tidy, and thorough standard in the preparation of meetings, presentation of meeting rooms, and the level of service provided to stakeholders.
Promote and demonstrate the Vision and Mission of the organization within the workplace and the broader community.
Work in compliance with the Occupational Health and Safety Act and Regulations and the organization's Health and Safety Policy.
Report all workplace hazards and support the organization to continuously improve the safety of the workplace.
Completion of post-secondary education in Office Administration or related field.

• 3 to 5 years of work experience as an Executive Assistant or Senior Administrative Assistant.
• Experience working in the non-profit sector, particularly supporting clients with disabilities is preferred.
• Able to attend and support the Executive Director at occasional meetings outside regular office hours.
• Advanced working knowledge in Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook, SharePoint, Excel).
• Fluency in French is a definite asset.
• Project management experience is an asset.
• Highly proficient word processing, transcription, minute-taking and typing speed skills.
• A valid driver’s licence and access to a reliable vehicle to facilitate travel to various sites.

The success of an organization stems from a team that is aligned with its mission and vision, where decisions are made in the best interests of the clients they serve and the marginalized and vulnerable populations across our communities. Through these partnerships, everyone is focused on ensuring a commitment and responsibility toward anti-racism, anti-oppression, equity, diversity, inclusivity, and belonging.

We collaborate extensively with not-for-profit and community-based organizations, including health, social services, developmental, housing, mental health, and community health care.
We promote a unique candidate experience that integrates equity, diversity, inclusion and belonging in our engagement with candidates. Salary Range: $55,000 to $57,000 CAD Annually