Administrative Assistant: Permanent Full-Time

Victoria | Part‑time (24 hours/week) | Temporary until December 2026

Our Victoria office is hiring a part‑time Administrative Assistant to support our Maintenance team. This role reports to the Maintenance Manager and is a temporary position , covering a leave of absence until December 2026 , with some potential for extension.

This role focuses on clear, day‑to‑day administrative support . You will welcome visitors, answer and route phone calls, and complete administrative tasks that help keep the Maintenance team organized and running smoothly. At times, you may be asked to handle urgent requests by following clear steps and escalating when needed.

Answering and routing incoming phone calls
Supporting the Maintenance team with administrative coordination
Assisting with Accounts Payable, Accounts Receivable, and invoicing
Preparing, tracking, and filing inspection reports and work orders
Coordinating and organizing fire inspections
Providing coverage when the other Administrative Assistant is away
Completing other clearly defined clerical or administrative tasks as needed
Basic familiarity with Accounts Payable, Accounts Receivable, invoicing, or collections
Comfortable using Microsoft Office (Outlook, Word, and basic Excel)
Able to communicate clearly and respectfully by phone and email
Comfortable completing structured administrative tasks such as data entry, filing, and scheduling
Some experience in customer service or administrative work (in any industry)
Experience using standard office equipment (phones, printers, scanners)
Willing and able to work in the office
Comfortable working in an office where a friendly dog is on site

Are early‑career, a student, or returning to the workforce
Enjoy helping others by keeping things organized and on track
Want part‑time hours in a stable, office‑based role

Part‑time: 24 hours per week
In‑office role based in Victoria
Dog‑friendly office
24-hour workweek (Monday-Friday)

• Paid Personal days
• Ability to apply for internal, permanent postings
• Full-time permanent employees receive Health and Dental coverage and Benefits Plus
• Associa does not in any way discriminate on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.