Senior Admissions Assistant

Job Responsibility: Organizational Unit University of Victoria -> Faculty of Law Location University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) Posting Close Date 7 August 2024 Please note that positions will close at 4 p.m. on the closing date. FTE 1.0 Salary Grade $4,740.00 - $5,056.00 Additional Posting Information: Limited to internal applications Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable. Classification Secretary/PB9 Hours of Work Monday to Friday, 8:30 am - 4:30 pm Employee Group: CUPE 951 - Regular # of Hires Needed 1 Category Administrative and Support Services About this Opportunity

UVic Law is one of Canada's leading law schools, known for the strength of our academic program, approach to experiential learning and our commitment to community engagement and social justice. UVic Law's undergraduate professional programs include the Juris Doctor (JD) and the world's first joint degree in Canadian Common Law and Indigenous Legal Orders (JD/JID).

*This position is eligible for a Modified Work Schedule*

Job Summary

Reporting to the Recruitment and Admissions Officer, the Senior Admissions Assistant is dedicated to supporting the Admissions Office for applicants applying to the JD and JD/JID programs, transfer applicants, visiting students and National Committee on Accreditation applicants. This position will work closely with faculty, students and staff, handling a wide range of administrative duties relating to Admissions to the Faculty of Law. This position provides leadership to one other staff member and has key administrative support responsibilities in a wide variety of undergraduate admissions, administrative, and financial tasks.

Responsibilities include providing accurate information, advice and guidance regarding University and Faculty of Law Admission policies and procedures to students, faculty, and staff. This staff member contributes to an excellent working environment by being welcoming, knowledgeable and culturally sensitive, and by maintaining privacy and confidentiality. They are responsible for responding to enquiries from potential and current applicants, processing applications, performing initial examination of applications, creating, updating and maintaining records, assisting with recruitment activities and special events, and performing general office duties.

This position also provides administrative support to the Financial Aid Officer, on an as needed basis. Responsibilities include answering inquiries from law students applying for bursaries, managing supporting documents and mail merges, creating tracking spreadsheets and performing general office duties.

Job Requirements

Skills:

• Ability to prioritize and manage multiple time-sensitive tasks, projects and unexpected situations successfully in a busy office environment.
• Ability to effectively assess, organize and carry out work processes.
• Excellent interpersonal skills and oral and written communications skills required for working effectively with all levels of the university community, exercising tact and diplomacy.
• Excellent judgement and decision making skills.
• Ability to build effective professional relationships.
• Ability to work effectively both independently and within a team environment, collaborating with a broad range of people.
• Ability to maintain a high level of confidentiality and professionalism
• Self-motivated and self-directed with a willingness to take on new responsibilities and adapt, manage and facilitate change.
• Strong leadership skills and ability to oversee and direct work of others.
• Ability to maintain confidentiality and abide by privacy protocols.
• Advanced proficiency with computer applications (e.g. MS-Office Suite, etc.) including advanced knowledge and experience working with Excel, Word and Outlook.
• Superior attention to detail and accuracy with the ability to enter large amounts of information quickly, while maintaining accuracy.
• Strong cultural and inter-societal acumen is required, and in particular Indigenous acumen.

Specialized Knowledge/Education: Advanced knowledge of Banner and FAST would be an asset.

Experience: Minimum of 5 years previous administrative experience preferably in a post-secondary academic setting.

Territory Acknowledgement: We acknowledge and respect the L?k?????n (Songhees and Esquimalt) Peoples on whose territory the university stands, and the L?k?????n and WSÁNE? Peoples whose historical relationships with the land continue to this day.

Equity and Diversity Statement: UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity.

Read our full equity statement here:

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: View email address on ca.edajobs.com Any personal information provided will be maintained in confidence.

What UVic Offers: To learn more click here.