Office Manager & Administration

As the Office Manager, you will join a hands-on, team-oriented business where strong service matters. This is a great opportunity for someone who is confident in taking initiative, finding solutions and keeping a busy office organized and moving forward.

We are seeking a proactive and highly organized individual to keep our day-to-day office, bookkeeping, and administrative operations running smoothly. This role will support invoicing, receivables, payables, vendor coordination, records, supplies, and general office workflows. Manage day-to-day office administration and prioritize incoming requests across the business.

• Process routine bookkeeping transactions and maintain accurate records in QuickBooks.
• Monitor accounts receivable and follow up professionally on outstanding balances.
• Process accounts payable, verify supporting information, and maintain vendor records.
• Order and maintain office, first aid, cleaning, and selected project supplies.
• Support recruitment and onboarding administration, including interview coordination and document tracking.
• Improve practical office processes through clear procedures, templates, checklists, and controls.
• At least 8-10 years of relevant office administration and bookkeeping experience.
• Hands on experience with accounts payable and receivable, invoicing and routine financial administration.
• Strong working knowledge of QuickBooks and MS Office skills (Word, Excel and Outlook).
• Experience working in construction, fabrication or trades is an asset.

• Microsoft Excel, Word, and Outlook
• Email, shared electronic files, and standard office systems
• Telephone, printer/scanner, and other standard office equipment