Contract Specialist- Independent Contractor

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

Safety Always. Inclusion. Believe in helping you build your career through our Aecon University and Leadership Programs.
Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs , and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

Reporting directly to the Subcontracts Manager within the commercial team, the Contract Administrator is responsible for administration, coordination, and management and follow up of the subcontract agreements and claims. The role supports procurement and project management teams, in particular liaising with measurable pay items/lump sum as a main point of contact with discipline leaders and the commercial team.
The individual must have the ability to work as part of the Commercial team, and collaborate with other departments of the organization, to deliver a successful project on time, on budget to the quality specifications established in the Project Agreement.

Assists Subcontracts Manager and Prime Contract Manager with subcontractor management.
Track and manage subcontract deliverables, schedules, and performance metrics.
Facilitate communication between subcontractors, internal teams, and project stakeholders to resolve issues and maintain positive working relationship.
Identifies and minimizes areas of contractual risk
Administer subcontractors together with Area Manager, monitor their performance and ensure compliance with subcontract requirements to commercial terms.
Interact with engineering and construction departments to prepare monthly applications for payment both for the corresponding Subcontracts and Change Order measurable pay items/lump sum, provided with back up documents/field survey in accordance with contract terms.
Close cooperation with cost control team to track, evaluate and monitor cost per applicable disciplines.
Assist the Subcontracts Manager in conducting subcontract final account review and process back charges, including contractor requests for release of hold back and final payment, ensuring all documentation is received, and deficiencies are addressed.
General contract administration
Any other duties and responsibilities as maybe assigned to him from time to time by the Subcontracts Manager and/or Prime Contract Manager

Minimum 5 years of relevant experience with major subcontractors in roles dealing with management of forecasts and accruals, cost management and mitigation, claims and variations, negotiation and settlement of disputes with contractors
Familiarity with project delivery models such as Design-Build, P3,etc
International major contractors experience in joint venture environments preferred
Experience operating at a Commercial Department of a major project
Degree in Quantity Surveying, Engineering, or equivalent work experience
Good hands on technical, communication, organizational, supervisory and planning skills
Working knowledge of contract language and legal requirements of contracts
Advanced understanding of contractual, commercial, financial and Project controls

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy.