Senior Administrative Clerk

Job Responsibility:

A workplace powered by you

At BC Hydro, we're working towards creating a cleaner and more sustainable future for all British Columbians and need people like you to help us. A career at BC Hydro is meaningful and provides you the opportunity to be part of a talented, inclusive, and diverse team. We offer a healthy work-life balance, competitive wages, a comprehensive benefits package, and training opportunities to support you in your career growth. We're proud to be ranked as one of B.C.'s Top Employers and one of Canada's Best Diversity Employers. We invite you to join us as we build an even cleaner B.C. We welcome applications from all qualified job seekers. If you're a person with a disability, please let us know by emailing Voir email sur ca.edajobs.com, as adjustments can be made to help support you in your application process.

Senior Administrative Clerk

Number of positions: 1 Job Location: Surrey Trades Training Centre

Employment type: Temporary Region: Lower Mainland

Hours of work: Full-time (37.5 hrs/wk) Flexible Work Role: Resident

Annual salary: $ 58,100.00 - 63,800.00

What you'll do

• Performs a work leadership function and coordination role and performs some of the same functions as other lower level

administrative support staff. Provides information on office procedures, policy changes in protocol and various standards; exchanges information on existing programs and services, i.e. training information, computer information, upgrades, etc.

• Prepares various HR documents such as recruitments; documentation for new hires, changes of status; terminations, etc.

• Participates in the planning, scheduling, coordination and organization of office accommodations and moves of

employees, arranges phones and office equipment relocations. Acts as liaison for building facility failures and problems and ensures they are reported to the appropriate personnel.

• Manages and/or composes various reports, presentation material, letters, memos, organization charts, etc. Informs

managers of deadlines for action items and requests for draft replies and correspondence and initiates action to ensure that responses are received and actions taken by appropriate deadline. Coordinates and follows-up on the flow of information between the manager and direct reports. Prepares and/or submits various reports such as overtime, salary time, pay reports, monthly reports, etc.

• Communicates verbally and in writing with external and internal correspondents, responding directly, or referring to others

as appropriate.

• Administers and processes invoices, expense claims, purchase orders, purchasing of stationery and/or office equipment,

travel costs, purchasing card, local purchases. Approves payments up to delegated signing authority.

• Manages and maintains off-site records; uses a variety of software to create documents, presentations, reports and

correspondence. Provides assistance/solutions on office equipment problems. Reviews requirements for equipment and services to be purchased and/or leased and makes recommendations for a variety of office equipment. Acts as a resource and assists others with various software applications.

• Performs duties of a minor nature related to the above duties that do not affect the rating of the job.

What you bring

• High school graduation. Completion of an Office Administration Certificate Program considered an asset. Demonstrated

leadership experience.

• Three (3) to five (5) years office experience at a senior level.

What we offer

• A comprehensive benefits package
• A minimum of 15 paid vacation days
• A lifetime pension

• Flexible work model, depending on your role type
• Training and development courses

For more information on the benefits we offer, visit bchydro.com/benefits.

What else you should know

This position is affiliated with the Movement of United Professionals union (MoveUP/COPE).

• This is for a full-time temporary (FTT) MoveUP Group 7 opportunity, based in our Surrey Trades Training Centre, for

approximately 18 months.

• As part of the selection process, applicants may be required to take a written test/assessment.

Skills, Knowledge and Abilities Required:

• Must have an excellent working knowledge of office administrative, clerical and business functions.

• Must have a good working knowledge of support PC programs including good working knowledge of word processing,

spreadsheet, and database applications programs.

• Must be able to keyboard with speed and accuracy.

• Knowledge of BC Hydro operations an asset.

• Ability to act independently and take initiative as required.

• Possess good leadership abilities, problems solving skills, excellent verbal and written communication skills and strong

interpersonal and team skills.

• Intermediate SAP and SharePoint skills are an asset.

• Service Contract Administrator coverage and Frontdesk coverage, as needed.

• The successful candidate will:
• have excellent time management skills
• have a proven ability to multi-task
• be able to prioritize work and adapt easily to shifting priorities when required, while maintaining a flexible and supportive

attitude.

• The successful candidate will be required to work a Resident work model for a minimum of 1 month (requirement to be in

office daily), before transitioning to a Hybrid model (requirement to be in office twice weekly). Don't forget to update your Candidate Profile with your current resume and copies of your certifications. If applicable, include your Trades Qualification. This will ensure we have all the necessary information to assess your application without any delays. Location: Surrey, British Columbia, Canada, V3W 3G2.

Date Posted: 2024-07-17 Closing Date: 2024-07-24

For internal use 51811143