Assistant Project Coordinator/ Manager (Construction)

We are looking for a Project Administrator to join our team.

The Assistant Project Manager will support the daily activities of the Civil Project Management and Estimating team by assisting with project coordination documentation scheduling procurement and communication throughout all stages of the project lifecycle.

Assist Project Managers in overseeing projects from initiation to project closure (project reviews audits handover final closeout etc.)
Assist in preparing front-end tender documents as directed
Coordinate and prepare job start-up packages including locates permits materials BC One Calls and job binders
Manage project documentation throughout the project and distribute paperwork to subcontractors and internal stakeholders
Support trade documentation management (LOIs contracts statutory declarations WCB clearance insurance certificates)
Assist with compiling record drawings and maintaining files for completed projects
Contribute to the creation of the project plan and support execution by scheduling activities with the Superintendent or site staff
Support material control and assist with ordering products for jobs
Create purchase orders and process invoices using Microsoft Dynamics
Assist with the creation and submission of project billing
Work will be predominately in the site office

At least 3-5 years experience as a Project Administrator Coordinator or similar roles in the construction industry
Municipal project experience with MMCD and Procore experience.
Strong written and verbal communication skills (document preparation and proofreading)
Excellent planning organizational skills and attention to detail
Ability to engage in customer contact/coordination through phone and email communication
Ability to handle confidential and sensitive material with discretion
Strong multitasking skills with the ability to prioritize workload and manage multiple responsibilities at once
Ability to travel to jobsites
Proficiency in MS Office (Word Outlook Excel MS Project)
Strong skills in construction management software such as Procore and Heavy Bid/Job

The Mainland Group of Companies is a multidisciplinary construction service provider specializing in all civil works and excavation such as site services energy works residential subdivisions roads highways bridges excavation shoring commercial site development and large industrial infrastructure projects.

At Mainland we believe that our people are our greatest asset. Our dedicated team is hardworking personable and passionate about safety and delivering quality results. If you wish to be considered please apply online via no unsolicited resumes or phone inquiries from agencies thank you.
#Senior IC