Administrative Assistant I - Full-Time (Temporary)

Administrative Professional (Program Assistant I)

Position Status: Full-Time Regular
Department: Project Delivery
Teamsters Local 31
Salary Range/ Wage Rate: PG T17 $2,483.13 - $2,918.85 bi-weekly
Our Project Delivery Department is seeking an Administrative Professional (Program Assistant I) who will report to the Office Manager and provide day-to-day administrative support to one of the major project teams including the Project Director and Project Managers.
A highly organized and extremely detail-oriented individual, dependable and reliable, and personally invested in supporting others in guaranteeing the delivery of professional services. Assists in coordinating and facilitating the Division's activities related to legislative mandates and services; tracks the processing of permits, approvals, and orders; advises staff of pending deadlines and information requirements, keeps senior staff informed of status of various activities; Posts, compiles, checks, processes, maintains, and controls a variety of records, files, and statistics related to departmental operations; reconciles and balances complex activity control information requiring procedural determinations; generates lists, invoices, and other information from databases and spreadsheets, identifies unutilized project resources and brings to the attention of a superior; May supervise the work of one or more subordinates engaged in clerical and office support tasks and request temporary clerical assistance as required.
Develops, and upon approval, implements new and/or improved office methods and procedures to increase efficiency and accommodate department requirements and work schedules; types, edits and formats a variety of material including reports, correspondence, agendas, notices, permits and other documents.
Provides information and assistance to staff and the public on a variety of matters pertaining to departmental operations, procedures, and services; handles inquiries requiring explanation of rules, regulations and procedures applicable to the work of the division where a variety of data is required to answer or resolve complaints or related matters; Assists in planning and arranging logistics related to committees, information meetings, seminars, events and workshops; gathers, organizes, posts and distributes materials; obtains information from external sources on assigned projects; and follows up on phone and written information inquiries.
Monitors divisional administrative budget expenditures and checks that expenditures have been allocated to appropriate accounts; Completion of Grade 12, supplemented by business, administrative and computer courses, preferably completion of a certificate program in office or business administration, plus considerable related experience; or an equivalent combination of training and experience.
Considerable knowledge of office practices and procedures and of business English, spelling, punctuation and arithmetic and technical terminology applicable to the work performed.
Considerable knowledge of computer applications as related to the work performed.
Ability to work with minimal supervision and to develop and implement upon approval new and/or revised work methods and procedures.
Ability to plan, assign, supervise and check the work of a small group of subordinates engaged in clerical and office support tasks.
Ability to communicate effectively both verbally and in writing.
Ability to compile, maintain, and control a variety of records, reports, and files, to compose non routine correspondence, and type a variety of material
Ability to operate office equipment and computer applications and to develop and maintain databases, spreadsheets and other computer office support tools.
Metro Vancouver employees proudly serve the region and demonstrate the behaviours and attributes of six leadership competencies: Accountability, Adaptability, Building and Nurturing Relationships, Communication, Continuous Learning, and Strategic Thinking and Action.
We strive to attract and retain a talented, diverse workforce that is reflective of the region we serve. Learn more about our commitments to diversity, equity, and inclusion .