Contracts Assistant

Position Overview
The Senior Contracts Administrator will play a crucial role in managing commercial agreements, contract administration, and financial oversight. Reporting to the Commercial Manager, this position ensures accurate documentation, compliance with corporate policies, and coordination with subcontractors.

District Overview
Kiewit Nuclear Solutions is a full-service engineering, project management and construction provider operating across North America. Our experience spans all aspects of the nuclear market from carbon-free, small modular reactors to Department of Energy science, environmental and nuclear security mission capabilities. With these broad capabilities, we operate in the power utility, renewable energy, industrial and infrastructure markets.
Location
The position will be based on our project in Darlington, ON.
Responsibilities
Review commercial agreements, including requests for quotation, requests for proposals, confidentiality agreements, pre-bid agreements, purchase orders, subcontracts, contracts, consortium agreements, joint venture agreements and, having regard for their practical application and inherent risks, make recommendations to operating staff during the estimating, pre-award, construction, and post construction phases.
Work closely with the Project Manager and Project Team.
Liaise with the subcontract formation team on commercial issues and coordinate handover of a completed subcontract package at the time of award.
Draft or amend contracts and commercial agreements.
Prepare project specific contract administration manuals.
Creation of project specific contract administration tools, policies, and procedures.
Generally, assist and support the Contracts Manager or a member of the Legal/Commercial group.
Assist project staff with the interpretation and practical application of contract documents. As well as identification, documentation, and quantification of changes in the work and claims.
Liaise with and provide guidance on contract matters to the Supervisor, other senior managers, and other team members.
Facilitate payments to the sub-contractors, including processing and verifying the progress billings and back charges.
Work with other teams on the project to prepare monthly accruals used to determine project percentage of completion and estimated final cost for financial reporting purposes.
Timely review of cost reporting.
Document significant events of the projects.
Monitor and maintain project change order log.
Responsible for ensuring the contracts team is aware of any due dates.
Coordinate and prepare claims as required.
Draft notice of change to client or any events requiring notice as required.
Manage performance security for subcontractors (performance bonding, letters of credit and subcontractor parental guarantees).
Complete financial review of the selected subcontractors prior to contract awards.
Act as the main point of contact for all contract communication with the subcontractors.
Coordinate meetings with the subcontractors as required.
Coordinate subcontract deliverables of other functions (e.g. Construction, Project Controls, Finance, etc.)
Meet with project team on site and provide commercial updates to the project team (Project Controls and Finance).
Obtain the assistance of the appropriate Legal department, as required.
Transmit documents across to the client as required.
Asist with preparing reports with the Contract Manager.
Set and measure vendors’ KPI’s and performance management (using score cards).
Conduct quality control on all documents that are delivered to the client.
Prepare finalized packages for management signature prior to transmittal.
Update change order and commercial action log.
Provide updates reflecting contract changes and commercial correspondence to support weekly and monthly project report.
Assist in documenting and tracking all changes to commercial document templates and circulate to affected parties.
Qualifications
Bachelor’s degree or an educational background in Quantity Surveying, Civil Engineering, Business Administration, Law, Communications, Paralegal, or Engineering, is required.
Career progression from quantity surveyor to senior/lead contract administrator would be an advantage.
Basic knowledge of contract administration procedures.
Experience in drafting and administering contracts.
Working knowledge of Microsoft Office Products with advanced Word skills.
Experience with SAP is considered an asset.
Display sound judgement and leadership skills.
Good interpersonal and analytical skills.
Comfortable with 10-15% travel to other job sites or office locations.
Proven ability to work in a fast-paced environment.
Good planning and time management skills. #LI-IS1