NIGHT Shift Administrative Assistant

The Okanagan Valley truly has it all, including a great climate, stunning scenery, world-class ski resorts, golf courses, wineries and beaches.
Westbank First Nation values diversity and we are committed to creating a healthy, strong and vibrant community through programs and services that promote physical, mental, emotional and spiritual well-being and healing. Reporting to the Supervisor Frontlines, the Administrative Assistant is responsible for the delivery of daily administrative tasks including, but not limited to: greeting visitors and callers; EDUCATION/EXPERIENCE

• Post-secondary education in administrative assistant or related field
• 1-year experience in an office setting
• Good knowledge of Microsoft office and excel
• Previous work experience with office equipment such as photocopiers, postage meters, and multiline switchboards (prefer a minimum of 5 lines)
• Experience working with indigenous communities/people considered an asset
• Equivalent combination of education, training and experience may be considered

Criminal Record Check with results acceptable to WFN
Must be flexible, able to cover opening and closing procedures
Reliable source of transportation to complete post office deliveries
Greets and directs clients in a friendly and professional manner in person, by phone and through email
Assists in the preparation of all newsletters, community deliveries, and mailouts
Provides general administrative assistance to all WFN departments including:
Operates the reception switchboard, directing clients and phone calls, and arranging couriers
Ensures kitchen supplies are stocked on all floors at the Lindley Building
Supports with photocopying, sorting, filing, and binding
Operates office equipment such as copier, binding machine, and postage meter (operation, maintenance, and service)
Completes opening and closing procedures for the Lindley Building
Maintains supplies inventory by checking stock to determine inventory level; verifying receipt of supplies

Supports the Supervisor Frontlines with training of new staff
Upholds a neat and welcoming workspace, including the lobby and kitchen areas
Delivers mailouts to post-office
Performs all duties and responsibilities in accordance with the Westbank First Nation policies, standards, and procedures and as directed by the Supervisor Frontlines.
Demonstrates strong administrative skills and has the ability to set priorities and multi-task in a fast-paced environment
Excellent customer service and interpersonal skills
Demonstrates a high level of customer service and displays a positive demeanor
Intermediate ability in Microsoft Word, Outlook, Excel, and Publisher; Proven conflict management skills
To learn more about Westbank First Nation please visit our website at .
This opportunity will close at midnight on Sunday, February 8th, 2026
While we recognize the value of diversity in the workplace and welcome applications from people of all backgrounds, preference will be provided to qualified WFN Members & Indigenous applicants.