Event Planning Coordinator

We are a dynamic and growing organization having its main establishment located in downtown Montreal and part of a leading international banking institution fully committed to building a more sustainable future. The Institutional Marketing, Communications & Events team shapes the communication strategy for Global Markets (GMA), Financial Institution Coverage (FIC) and Securities Services (2S) across the Americas. The Event Coordinator will own a portfolio of institutional events while supporting the NYC‑based Institutional Events team on U.S. flagship conferences.
Own the event life‑cycle – from brief to on‑site delivery and post‑event follow‑up for internal, industry and proprietary events.
Support flagship conferences – plan, logistically coordinate and wrap up major NY conferences (5‑10 trips/year).
Analyse & report ROI – collect data, build post‑event reports and share insights with leadership.
Maintain the global events calendar – update schedules, avoid conflicts and keep stakeholders informed.
Administer event tools – keep approval workflows, registration sites, planning calendars and vendor directories current.
Screen proposals & craft briefs – evaluate ideas against business goals and develop creative briefs.
Ensure brand compliance – coordinate with Creative Services for consistent branding across all assets.
Collaborate cross‑functionally – liaise with Marketing, Communications, Social Media and regional teams.
Uphold compliance & risk standards – align events with BNP Paribas policies and regulatory requirements.
Provide general ops support – schedule meetings, handle ad‑hoc tasks and other event‑related assistance.
This position provides for standard working conditions in an office and a normal work schedule from Monday to Friday. This position requires little travel.
The strengths and skills that will help you succeed

• 2/3 years of event management experience (including hybrid/virtual events)
• Bachelor’s degree in a relevant discipline (e.g., Fluent in English is required *
• Knowledge in French is an asset
• General knowledge of banking / global financial markets – a plus
• Demonstrated ability to thrive in a diverse, matrixed organization and stay fully engaged while working remotely
• Strong project management expertise – planning, executing and closing events while juggling multiple timelines, stakeholders and deliverables
• Willing and able to travel 5-10 times per year to New York for on site event support (additional trips as needed)
• Experience with CRM platforms – a plus
• Given the vast majority of our clients, both internal and external, are based outside of Quebec and Canada, specific language requirements may apply. Professional working proficiency in English language is required.

In addition to competitive compensation, we offer flexible benefits including a family and spouse insurance program, a defined contribution pension plan and paid days for volunteering. In-office presence is required a minimum of 3 days per week, one of which must be on a Monday and/or a Friday. BNP Paribas provides excellent training and personal development programs, as well as opportunities for career development within the company and internationally.
BNP Paribas is committed to accessibility and inclusion. During the recruitment process, accommodation needs are available at all times for candidates. You must be legally eligible to work in the Greater Montreal area and, if applicable, hold a valid work or study permit. Physical presence in BNP Paribas’ office(s) is an essential function of this position;
some of your personal data will be transmitted to the United States of America and made available to US regulators. Supervision FINRA.Diversity, Equity and Inclusion (DE&I) at the heart of our commitments
BNP Paribas recruits, employs, trains, compensates and promotes regardless of race, religion, colour, national origin, sex, disability, age, and other protected status (Employment Equity Act and Canadian Human Right Act).
BNP Paribas is the top bank in the European Union and a major international banking establishment. Present in 63 countries, with more than 180,000 employees, the bank holds key positions in several areas of banking and financial services.
BNP Paribas’ mission is to contribute to a responsible and sustainable economy by financing and advising its clients according to the highest ethical standards, while striving to respond to essential concerns in terms of the environment, regional development and social inclusion.
With over 1,400 employees, BNP Paribas in Canada continues to attract experts from diverse fields as well as ambitious young talent from around the world. We are proud to offer our employees a rewarding and international workplace where they can build their professional careers by honing their skills, meeting challenges and enriching their knowledge of the financial industry.
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