Office Assistant / Front Desk

Our Toronto office has the opportunity for an Office Assistant to join the Firm’s expanding practice. The person in this position works under the direction of the Office Administrator and may receive assignments directly from Practice Assistants and lawyers, in addition to performing regularly assigned tasks. The Office Assistant supports the delivery of quality legal services to clients by providing general clerical assistance and by working collaboratively and cooperatively in a team-oriented environment.
Toronto Office Overview :
In our Toronto office, we have lawyers with many years of experience handling all kinds of Canadian labour and employment matters. Office Supplies : Ensure supplies are well stocked at all times, take inventory and order supplies. This includes, but is not limited to, stationery, copy paper, folders, pens, binders, tab sheets, coffee, refreshments, snacks.

• Reception Duties : Answer multi-line phone system promptly in a professional, courteous and helpful manner. Receive and direct visitors in the office. Keep reception area and conference rooms tidy and well stocked. Expenses and Invoices : Submit expense receipts and vendor invoices through accounting software, Chrome River, for reimbursement or payment. Assist with monitoring and distributing incoming facsimiles. Kitchen Maintenance : Load, unload and start dishwasher when needed. Clean and refill coffee machine and refrigerator. Daily maintenance of office breakroom.
• Assist with planning, set-up, and various other responsibilities related to Firm functions held within the office or at offsite locations. Occasionally require duties before/after normal business hours and limited travel.
• Other Duties : Assist with other miscellaneous projects, such as organizing documents for review in PDF, printing documents and assembling in binders or bind with Cerlox machine.

One or more years of experience in an Office Assistant or similar administrative role
Excellent interpersonal and customer service skills
Pleasant and clearly understandable phone voice
Proficient with Microsoft Outlook, Excel, Word, PowerPoint, Nuance PDF
Ability to operate computer and other equipment in the office, including but not limited to, multi-line phone system, fax system, presentation equipment, copier and scanner
Good typing speed with few errors, proofreading skills
Paid Time Off, Sick Time, RRSP matching program, TFSA, reimbursement of commuting expenses including TTC or Go Transit, Paid Holidays, Paid Parental Leave, Health and Life Insurance including Dental and Vision coverage, Tuition Reimbursement and an Employee Assistance Program.
com with “Office Assistant – Toronto" in the subject line. Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms® has named Ogletree Deakins a “Law Firm of the Year” for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its “Law Firm of the Year” in the Litigation – Labor and Employment category. We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.