Operations Executive Assistant

Job Responsibility:

Position Title: Operations Executive Assistant

Position reports to: CEO and President

Position Supports: Chief Operations Officer, Chief Financial Officer and Chief Risk Officer

Position status: Full time

Position category: Permanent

Location: Calgary, Alberta

Work hours: Monday - Friday 8am - 5pm (40 hours/week)

Calvert Home Mortgage (CHMIC) is a full-service alternative mortgage investment firm that supports homeowners, investors, and brokers to achieve their goals by seeing the person behind every mortgage. We are on a mission to be the most trusted lending solution in Canada by putting people first, focusing on their success, and always doing the right thing.

Simply put, our team is the best in the business. Our expertise and experience are unrivalled -but it's our caring approach that really sets us apart.

Calvert's longevity and continued success is due to our shared sense of purpose and the understanding that relationships are far more important than transactions. We were founded on the principle of “kitchen table lending” -taking the time to build trust by listening to our customers, understanding their unique needs and goals, educating them on their options, and finding a solution that's right for them. That might sound obvious but, in our experience, it's not the norm.

We are looking for an Operations Executive Assistant to be a part of an exciting growth-focused company who truly cares about its employees. At Calvert Home Mortgage we are champions of a culture that creates a positive work environment, which will allow you to thrive and be a contributor to the long-term success of the company.

At Calvert Home Mortgage we offer competitive salaries, a bonus program, share ownership, extended health and dental benefits, a free on-site fitness facility, a location that avoids the downtown commute and free parking.

WHAT'S THE BIG IDEA?

As our Operations Executive Assistant you will be an integral member of the executive support team, responsible for delivering high-level administrative and operational support to three senior executives. This role plays a crucial part in ensuring the smooth operation of the finance, risk management, and operations functions within the organization.

HOW DO WE WORK?

As an organization we aim to be trusted advisors, offering an effortless experience in providing short-term lending solutions for the personal and financial success of our clients. Offering the best solutions is highly dependent on the management of risk and compliance within our industry. This role will be a key contributor with the ability to manage and analyze risk. We value a productive, proactive, and fast-paced office environment.

HOW DO YOU FIT IN?

The successful individual will have the following experience, education, and ability to develop these demonstrated skills:

• Bachelor's degree or equivalent work experience.
• Proven experience as an executive assistant or in a similar role.
• Strong organizational, time management, and multitasking skills
• Excellent communication and interpersonal abilities.
• High level of professionalism and discretion.
• Proficiency in using office software and tools, including MS Office Suite.
• Familiarity with corporate governance and board management practices

WHAT YOU WILL BE DOING

80% - Executive Administrative Activities

• Travel and Itinerary Management: Efficiently coordinate domestic and international travel arrangements, including itineraries, accommodation, and transportation, ensuring a seamless and stress-free travel experience for the executives.
• Expense Management: Accurately process and track expenses, ensuring adherence to financial policies and the timely reimbursement of expenses for the executives.
• Inbox and Communication Management: Manage email correspondence including replying on behalf when appropriate, screen incoming communications, and prioritize messages, ensuring that important matters are addressed promptly while learning the executives position, and the operation of departments to quickly action items that don't require the executives attention.
• Calendar Management: Organize and optimize the executives 's calendar, scheduling meetings, appointments, and important events efficiently, while minimizing scheduling conflicts.
• Meeting Organization: Plan, coordinate, and facilitate executive meetings for the executives, including the preparation of agendas, presentations, recording minutes, and ensuring follow-up on action items to support the productive use of the executives 's time. Assisting in coordinating one to one meetings, accountability (RACI) metrics, and other strategic initiatives.
• Research: Conduct research and analysis to support the executives in decision making, problem solving, and strategic planning.

10% - Legal Activities

• Prepare and review legal documents for filing with legal counsel or regulatory agencies
• Prepare, review, proofread legal, communications and correspondence for accuracy, completeness, and compliance with the company's policies as well as legislation and regulations as required
• Maintain and organize confidential and sensitive files, records, and information, and ensure compliance with policies and regulations

10% - General Administrative Activities

• Take the initiative to proactively plan ahead and seek out suggestions and approaches to improve where needed.
• Schedule and organize calendars, meetings, events and travel arrangements for other departments/Company as needed
• Develop and maintain administrative policies and procedures to streamline office operations.
• Assist/plan in coordinating employee events, Christmas parties, and social activities
• Assist/plan in coordinating special events for clients and strategic partners
• Managing special projects as needed and other duties as assigned
• Work with Front Office Manager on office needs including phone coverage when required

WHY CALVERT HOME MORTGAGE?

Calvert Home Mortgage's mission is to be the most trusted mortgage lender in Canada so that our customers, investors and partners succeed and grow in thriving communities. We are a team of focused individuals who care about both our internal and external clients, and who serve each other by delivering the most timely and competitive service.

Imagine building a career you can be proud of, where doing things right is always the right thing to do and where everyone you work with will both support and inspire you. At Calvert, you will be respected for your unique skills and experience, encouraged to show up authentically every single day, and surrounded by some of the best in the industry to help you learn and grow.

WHAT WE OFFER

An opportunity to be a part of a culture committed to truly making a difference in the personal and financial success of others. We are an equitable employer offering a wide range of employee benefits, including a competitive salary, bonus program, opportunity for share ownership and extended health and dental benefits. Full training and support for the individual to be successful in this role will be provided.

For more information about Calvert Home Mortgage Investment Corporation, please visit our website at .