Executive Assistant to the President & CEO

We’re excited to share that JDRF Canada is now  Breakthrough T1D.

We’re the same organization, with the same mission and determination to realize a world free from type 1 diabetes (T1D) – just with a new name and look that reflects what the T1D community needs now and next.

It’s an exciting time to join Breakthrough T1D as we continue to break barriers to help people better manage the disease and enjoy full, healthy lives. Curing T1D is and always will be our north star and we will not stop until breakthroughs get us to a world free from T1D.

Breakthrough T1D is searching for an experienced professional for the role of Executive Assistant. If you are a highly organized, collaborative and detail-oriented executive support professional who would like to serve as a trusted partner to the President & CEO, coordinate board of governance activities and ensure organizational priorities and strategic initiatives are delivered successfully, please read on to see if this is the right fit for you.

Here’s what your primary responsibilities would be:

· Provides high level administrative and executive support to the President & CEO, including managing priorities, schedules, travel and stakeholder engagement activities.

· Coordinate Board of Directors and Committee operations, including meeting planning, agenda preparation, materials distribution, minute taking and follow-up on action items.

· Maintain and administer Board governance resources, including the Board Portal, policies, by-laws, committee charters and governance documentation.

· Support Senior Leadership Team and Senior Management Team operations by coordinating meetings, tracking decisions and ensuring timely follow through on commitments.

· Assist with organizational planning processes by coordinating timelines, planning sessions, leadership retreats and progress tracking against strategic priorities.

· Build and maintain positive relationships with Board members, volunteers, donors, staff and external partners while handling confidential information with professionalism and discretion.

 

Here’s what we’re looking for:

Knowledge/Skills/Experience

· University degree or college diploma in a relevant field combined with 5-7 years of related office experience or equivalent combination of education and experience.

· Experience working with a board of directors and executive committees

· Expert knowledge of office software including Microsoft Office (Word, Excel, PowerPoint, Outlook), Microsoft Teams and SharePoint

· Experience working with a CRM (Clearview, Raiser’s Edge, etc.)

· Experience with meeting management, i.e. agenda setting, compiling board packages, taking minutes, etc.

Working Style

· Relationship-focused, professional and service-oriented, with the ability to work effectively with diverse internal and external stakeholders.

· Proactive and resourceful, taking initiative to anticipate needs, solve problems and improve processes.

· Highly organized and detail oriented, with exceptional time management and multitasking abilities.

· Exercises sound judgement, discretion and professionalism when handling confidential information.

· Adaptable and resilient, able to thrive in a fast paced, deadline driven environment with changing priorities.

· Collaborative, self-motivated and accountable, with strong communication skills and a commitment to follow through.

Other position requirements to note:

· Ability to work on occasional evenings and weekends to support board meetings, committee meetings, events, and organizational priorities.  

· Demonstrated ability to maintain strict confidentiality and exercise sound judgement when handling sensitive organizational, governance, donor and personal information. 

· Experience supporting executives, Board of Directors and governance functions is strongly preferred. 

· Bilingualism in English and French is considered a strong asset.  

· Experience working in a non-profit, charitable, healthcare, or community-based organization is an asset.  

 

The salary range for this role is anticipated to be $65,000 – $75,000, commensurate with skills and experience level of the selected candidate.

 

Location Preference:  Anywhere within Canada (Preferred in Toronto to support in person Board Meetings)

 

About Breakthrough T1D

Breakthrough T1D is the leading type 1 diabetes (T1D) research and advocacy non-profit organization in Canada. As we drive toward curing type 1 diabetes, we help to make every day better for the people who live with it.

Breakthrough T1D (formerly JDRF) began in Canada as a grassroots organization in 1974,  when a group of dedicated parents came together with a singular goal of finding a cure for T1D. Since the discovery of insulin, Breakthrough T1D has remained at the forefront of T1D research. Breakthrough T1D is committed to investing in the most promising research, advocating for progress by working with governments to address issues that impact the T1D community, and supporting individuals living with this disease.

Breakthrough T1D has a company culture rooted in our Core Values; Adapt and Thrive, Collaborate, Accountable, Innovate, Act with Purpose – if our core values are exemplified in the way that you work, we might be a great fit for each other.

 

Here’s a few details about what Breakthrough T1D employees receive:

· Remote-first: Our employees love the convenience and flexibility of working remotely, so all positions are work from home (within Canada).

· Health and Wellness Benefits: Benefits to support your physical and mental health – this includes Manulife group benefits, Maple virtual health care, Not Myself Today to support mentally healthy workplaces and generous paid sick time.

· Professional Development: We want employees to grow within their roles and have a career at Breakthrough T1D, so we practice Career Development Planning and have a budget for paid development opportunities for each employee.

· Other benefits include: Group RRSP Matching Program, winter holiday office closures, flex weeks in the summer and more!

Benefits listed above for regular full-time employees. Not all benefits may be available to part-time or temporary employees.

 

Recruitment Process: We may review applications as they are received and this position will remain posted until it is filled. Our recruitment process typically includes an initial introductory phone call with an HR team member, and up to two video interviews over MS Teams with the hiring manager and other members of the team. Some positions may require a skills-based evaluation to be completed as a part of the recruitment process. We thank all those applicants that apply, but please note only those selected for an introductory phone call will be contacted after their application is submitted.

Breakthrough T1D strives to foster a workplace that reflects the diversity of the community it serves and welcomes applications from all qualified candidates. Breakthrough T1D is also committed to developing an inclusive, barrier-free selection process and work environment. Please advise if you require any accommodation measures to ensure you will be interviewed in a fair and equitable manner. Information received relating to accommodation requests will be treated with confidentiality.

Required Skills

Required Experience