Contracts Administrator at Aecon

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value - it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won't just build your career - you'll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus - today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We're passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation - we call it Aecon Proud .

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs) , to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you're inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Aecon Civil is a recognized leader in the market, backed by strong self perform capabilities and deep local expertise. We play a key role in building and enhancing infrastructure across Canada, the U.S., and an expanding international footprint improving everyday life through the roads, bridges, tunnels, and transit systems that connect communities. With more than a century of experience and a full suite of integrated services, Aecon is a trusted partner for delivering complex civil projects, including tunnels, transit expansions, airports, ports, highways, and large scale site development.

Reporting to the Senior Manager, Procurement and Subcontract, the Contracts Administrator will support the commercial and contract management of some major projects in civil. 

Hamilton LRT Civil & Utilities Alliance has been selected by Metrolinx as the development partner for the Hamilton LRT Civil & Utilities Works project in Ontario. Under the alliance, Aecon is the construction partner responsible for project delivery. The Hamilton LRT will bring 14 kilometres of modern, reliable and frequent LRT service across Hamilton's downtown core.

The Hamilton LRT isn't just a transit project-it's reshaping how a city connects, grows, and moves. Join us in being part of a dynamic team building critical infrastructure that will leave a lasting legacy for generations to come!

What You'll Do Here:

• Work with project delivery team to manage commercial/contractual issues.

• Change management, including schedule interpretation and claims administration.

• Maintain contractor filing system and administer project contracts; such as, project agreement, contracts, consultancy agreements, and purchase agreements.

• Ensure all contract deliverables and timelines are met while providing leadership to ensure commercial risk on project contracts are minimized.

• Take part in the drafting, review and negotiation phases of various downstream agreements.

• Monitor procurement scheduling and plans, facilitate competitive tendering process for materials, goods, services and equipment, including development of terms and conditions, scope and specification requirements, implementing and overseeing the bidding process with pre-qualified companies, evaluate submitted bids including tender analysis and recommendation.

• Engage with Aecon's insurance advisors to develop appropriate Project insurance programs and coverages.

• Chair and document progress review meetings with individual contractors to monitor contractor performance and deliverables.

• Exercise proper judgment to engage with Aecon's legal advisors to seek advice at the appropriate times.

• Support risk management implementation and mitigation plans to help identify potential risks for the project.

• Proactively analyze the risks associated with projects in the bid phase.

• Commercial and contract management of project close out/post practical completion, including defect liability period and O&M.

• Coordination of contract deliverables with other functions (e.g. Construction, Project Controls, Finance, etc.).

• Manage performance security for contractors (Performance bonding, letters of credit and contractor parental guarantees).

• Ensure compliance of overall procurement plans and Subcon SOP for procurement coordinators and specialists.

What You Bring to the Team:

• 3-5 years' experience working for a contractor on a large-scale project.
• Legal, Engineering or Quantity Surveying degree or equivalent preferred

• Knowledge of construction law, Construction Act, negotiating and drafting construction contracts.

• Knowledge of project operations, policies, procedures, and strategic direction.

• Career progression from quantity surveyor would be an advantage

• Minimum of 3 years commercial/contract management experience on major projects working with different partners throughout the project life cycle from bid to contract closeout.

• Understanding of construction planning, scheduling and management.

• Experience dealing with labor obligations and their impact on the Project.

• Proficiency using Microsoft office (Excel, Outlook, Word, PowerPoint) and SAP (Procure to pay)

• Strong decision-making ability and negotiation skills

Reason for Vacancy: New

The expected pay range for this role is $80,000 - $100,000 per year

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon's AI Usage Policy. All final decisions are made by qualified Aecon team members.