Human Resources Assistant (E)

Job Responsibility: Human Resource Services Department Education Centre Applicants will be considered in the following order: 1) Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees. 2) Qualified external applicants (includes employees from other Bargaining Units) Reporting to the Human Resources Manager, through the Human Resources Officer, the successful candidate will be responsible for supporting the activities of the Human Resources Department and its day-to-day operation. The successful applicant for this Educational Support Staff position, Level E ($45,167 - $56,099), will work 35 hours per week, 12 months per year, effective as soon as possible. Hours of Work: TBD Responsibilities: Provide administrative support to the Human Resource Services Department. Set up and maintain computerized employee records (eg. positions, leaves, benefits, identification, compensation, seniority, etc.) for multiple employee groups. Maintain various databases utilizing computer applications (eg. Word, Excel, Filemaker Pro, etc.). Establish and maintain personnel files. Maintain filing systems. Initiate employee data flow to the Payroll Department to meet deadlines. Prepare new staff information packages and related correspondence. Interact in a positive and professional manner with the public and with employees at all levels of the organization. Provide information on Human Resources related matters to employees. Provide back-up support to the department reception as required. Other duties as assigned by the Human Resources Officers or Managers. Qualifications: A Secondary School Graduation Diploma is required. Preference will be given to candidates with prior work experience in Human Resources. Preference will be given to candidates with post-secondary education in Human Resources and/or working towards the CHRP designation. Computer knowledge and/or experience to include, but not be limited to, IPPS (or equivalent), FileMaker Pro, Microsoft Office and G-Suite is required. Experience working with Excel spreadsheets, Word mail merges, and Laserfiche would be an asset. Excellent computer and word processing skills are required. Excellent interpersonal skills for communication with administrators, staff and the public. Excellent organizational, prioritization and time management skills. Demonstrated ability to accurately enter information into a database along with an understanding of, and experience in, maintaining the integrity of a large database. Ability to complete assigned duties with minimal supervision and to communicate effectively in both oral and written form. Ability to work collaboratively as member of the Human Resources team. Demonstrated ability to provide quality customer service and managing multiple demands in a fast-paced environment. Proven ability to maintain a high level of confidentiality and diplomacy. Proven ability to troubleshoot employee concerns effectively; and Experience with and knowledge of the administration of collective agreements and other related legislation would be an asset. Applicant Self-Identification Questions The information collected in Apply to Education is used to monitor WRDSB's progress toward our equity goals including our commitment to diversity in WRDSB recruitment and hiring practices. We are committed to the security and confidentiality of information under our control, and to the protection of privacy with respect to personal and confidential information that is collected, used, disclosed and retained in the system (Policy 1014_- Privacy Protection and Access to Information). Information is collected pursuant to Ontario's Education Equity Action Plan (Ministry of Education), PPM 165 and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). Access to this information is restricted to specific individuals in Human Resources. Access, use and disclosure of the data is governed by MFIPPA and ethical research practices. Applicant Self-Identification data will be attached to your Apply to Education applicant profile as long as you are employed with the WRDSB. If you prefer not to answer any of the Self Identification questions, you can select “prefer not to answer”. This in no way affects your application or the applicant selection process. If you have questions or concerns about this please contact View email address on ca.edajobs.com. The Waterloo Region District School Board is committed to equity in employment. We are committed to fair and equitable hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve, who will foster the success and well-being of our students and who demonstrate a commitment to equity and inclusion in the classroom. We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to: First Nations, Métis and Inuit peoples, and all other Indigenous peoples; members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin; persons with visible and/or invisible (physical and/or mental) disabilities; persons who identify as women; and persons of marginalized sexual orientations, gender identities, and gender expressions. We will make any appropriate accommodation based on any of the human rights protected grounds, to support candidate participation in the hiring process. Upon request, we will provide reasonable accommodations in the hiring process to support applicants with disabilities. While we appreciate all applications, only those selected for an interview will be contacted. No phone calls please.