Logistics Coordinator

About Us

Established in 1982, Instantel is the global market leader in the design and production of vibration, air- overpressure, and noise monitoring instrumentation. Our products are used on projects in over 85 countries. Applications include civil engineering, construction, environmental, mining, mining exploration, quarry, underwater, structural health, human annoyance, military, and noise. We are proud of our position as an industry leader and are always committed to improvement. We understand the challenges faced in these fast-paced environments and provide the tools to get the job done safely and within regulation. Join a world-class team that continuously pushes the limits in the relentless pursuit of excellence and innovation in monitoring equipment.

We are seeking a highly organized and proactive Logistics Coordinator to join our operations team and play a critical role in driving supply chain efficiency. This individual will be responsible for ensuring that revenue targets are consistently exceeded through effective logistics planning, cost-efficient shipment management, and precise coordination across the supply chain.

Job Details And Responsibilities

• Ensure that revenue targets are over-achieved.


• Daily use of the MRP system to manage stock and identify material shortages.


• Coordinate with vendors and manage the most efficient shipments to remain cost-effective, combining shipments based on their routes and timelines.


• Perform daily scheduling of logistics (delivery and collection).


• Manage cross-border & overseas freight coordination and documentation.


• Unpackage and release service units onto the shop floor.


• Package and document repaired/new units against sales orders for shipping.


• Comply with all company, governing, and equipment-specific safety regulations, as well as environmental regulatory compliance requirements at all times.


• Generate origin criterion declarations for international trade purposes (such as under CUSMA) as required.


• Maintain a clean, organized, professional, and safe work environment.


• Perform regular inventory cycle counts.


• Maintain Return Merchandise Authorization (RMA) database information.


• Provide detailed daily, monthly, and quarterly forecasting to leadership.


• Aid in generating daily, weekly, and monthly reports to assist with strategic decisions.


• Suggest and drive implementation of improvements to the Service Department.


• Back‑up and support the Material Controller (shipping and receiving tasks).

Qualifications

• A university or college education is preferred.


• logistics: 1 year (required) handling Import/Export/Customs.


• International Transportation & Customs Diploma (or equivalent) highly desirable.


• CIFFA (Canadian International Freight Forwarders Association) Certificate desirable.


• 1‑3 years experience in a Logistics role, managing stock and interacting with freight companies.


• Ability to multi-task while remaining focused on all tasks in a dynamic environment.


• Strategic thinking, innovative creativity, analytical and superior organizational skills.


• Exceptional time management skills.


• Versatility – ability to take on new challenges both on a 1‑time basis and on an ongoing basis.


• Strong written and oral communication skills.


• Ability to generate concise, succinct reports with meaningful insights.


• Ability to develop and build confidence in customer relationships.


• Proficiency with Microsoft Office, with a focus on Microsoft Word, Excel, and ERP systems. Excel skills are particularly important in this role.


• Familiarity with Salesforce and Exactmax specifically is an asset. Experience with ERP systems in general is essential.


• Ability to work with highly confidential information.


• Experience with technical products and services is preferred.


• Highly self‑motivated.


• A self‑starter with keen attention to detail.


• Proven analytical and problem‑solving abilities.


• Ability to effectively prioritize and execute tasks in a high‑paced environment.


• Demonstrated ability to work independently as well as work well in a team environment.


• Ability to get results in an environment where interruptions may occur.


• Friendly and confident when interacting with Dealers and Customers.


• A personal commitment to responding promptly to Dealer and Customer requirements and needs, including follow‑up to ensure issues are addressed to the Dealer’s and Customer’s satisfaction.

Employment Details

• On-site Position - Address:309 Legget Drive, Kanata, ON


• Work Location: In person


• Full-time, 6-month contract basis with possibility that it could later be extended or made permanent.

Instantel believes in giving each and every applicant an equal opportunity to succeed on their own merit. We strive to hire employees that reflect and support the diverse perspectives, experiences, and needs of employees and our communities. We remain committed to upholding the values of equity, diversity, and inclusion in our work environments. We know that diversity underpins excellence and that we all share responsibility for creating an equitable, diverse, and inclusive organization. Therefore, in pursuit of our values, we seek employees who will work respectfully and constructively with differences across the organizational hierarchy in actualizing priorities, goals, and principles of equity and inclusivity.

If accommodation is required at any point in the recruitment process, please contact a member of our Recruitment Team. Please note that as part of our recruitment process, candidates in the final stages will be required to complete a background check which may include criminal background, credit, and driver’s abstract check.