Administrative Assistant
Canadian Forces Morale and Welfare Services - CFMWS
At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events.
Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services.
As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact.
THE ROLE
The Administrative Assistant provides comprehensive administrative support to ensure the efficient operation of the department. This role is responsible for coordinating meetings, appointments, travel arrangements, and events; preparing and formatting documents, presentations, and correspondence; and maintaining filing systems, records, and office resources. The position also supports financial and administrative processes, including invoice processing, travel claims, and budget-related activities.
The successful candidate is highly organized, detail-oriented, and committed to delivering exceptional client service. Working collaboratively with managers, staff, and stakeholders, the Administrative Assistant helps facilitate departmental operations.
QUALIFICATIONS NEEDEDEducation, Certifications and Licenses
College diploma or certificate in Business Administration, Accounting, Office Administration or a related field AND some years experience in administration or in a related field
Experience
In office administration and records management
In making travel arrangements and travel claims
In invoice and order processing
In organizing meetings and schedules
In drafting and distributing correspondence
In the preparation of reports
In maintaining web ready graphics and desktop publishing
In using computer software applications for word processing, spreadsheets, presentations, databases, e-mail, and Internet browsing
Competencies
Client focus, organizational knowledge, communication, innovation, teamwork and leadership.
LANGUAGE REQUIREMENTSEnglish Essential / Bilingual (English and French) an asset
Reading: Functional
Writing: Functional
Oral: Functional
BENEFITS AVAILABLEHealth Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance.
Work Life Balance: Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.
Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans.
Learning and Development: Tuition Reimbursement Program, online learning opportunities including a LinkedIn Learning subscription and second language training.
Perks: Discounts through CF One Member Appreciation.
Explore all the benefits CFMWS offers by visiting:
OTHER INFORMATIONThis is an on-site position with an assigned work location.
The anticipated term of this position is September 2026 to October 2027.
START DATE14 September 2026
INCLUSION AND ACCOMMODATIONCFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.
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