Administrative Assistant Reception

Job Description

Job Description

The Administrative Assistant Receptionist reports to the Office Manager and serves as the first point of contact for clients, customers, vendors, and contractors. This role supports daily office operations through professional communication, visitor coordination, scheduling, document preparation, and accurate data entry while using Microsoft 365 and a customer relationship management system. The position offers opportunities for cross-functional advancement.

Responsibilities

• Manage front desk reception and welcome clients, customers, vendors, and contractors.
• Coordinate visitor arrivals and provide professional assistance.
• Handle incoming calls and apply appropriate telephone etiquette.
• Manage calendars and schedule appointments.
• Compose and maintain email correspondence.
• Prepare documents and support routine office administration.
• Perform accurate data entry using Microsoft 365 and the customer relationship management system.

Preferred Qualifications

• Entry-level experience in administrative support.
• High school diploma or equivalent.
• Experience with Microsoft Office or Microsoft 365.
• Knowledge of calendar management, data entry, and office administration.
• Strong telephone etiquette and customer service skills.