Administration and Logistics Manager

Job Responsibility:

Greene Avenue Community Centre (Centre Greene)

Position : Administration and Logistics Manager

Type : Management Terms : full-time 35 hours a week Reports to : Executive Director Direct reports : 3 employees (evening and weekend office assistants)

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Conditions

Type of position : full-time 35 hours per week, temporary contract (until April 2024 with the possibility of continuation) Hourly rate : $ 23-25 (based on experience)Monthly employee health stipend Start date : Immediate

Requirements :

? Post secondary education in a relevant field is required. (A Bachelor's degree in Business Administration is an asset)? At least 2 years of experience in administration is preferred? Excellent project management and negotiation skills.? Excellent communication and customer service skills in English and French (a third language is an asset)? Strong critical thinking and problem-solving skills.? Experience in non-profit fundraising, and grant writing an asset? Excellent data entry skills? 1 + year experience supervising and managing staff.? Experience operating and troubleshooting basic audio/visual equipment.?Ability to accurately multitask under pressure with attention to detail.? Ability to walk up the stairs and down (3rd floor to basement) - heavy lifting occasionally required.? Strong soft skills, and the ability to work in a team towards achieving common goals is essential?Knowledge of Keela or other donation software is an asset.

Duties:

Administrative Support

?Complete monthly data entry for Centre Greene book-keeper, ensure all items are up to date and liaise with book-keeper to ensure timely reports are delivered to the treasurer?Assist the Executive Director with annual giving and fundraising efforts, such as grant research.?Maintain donor database and assist Executive Director in producing tax receipts on Keela, and ensure all donors are properly thanked in a timely manner?Working closely with the Executive Director and Director of Programs to support communications (maintaining and keeping Centre Greene social media and website up to date, increasing Centre Greene's visibility)?Answer phones, provide information regarding programs and services.?Provide customer service at the main counter?Maintaining and updating Centre Greene VoIP system, and other office equipment, ensuring that office supplies are restocked as needed?Other administrative duties to support Centre Greene's day to day operations assignedby the Executive Director (project research, community outreach, as needed)

External Programs Management

? Manages the use of Centre Greene's facilities by the community and other users of venue; monitors event/activity schedules to avoid space or usage conflicts? Oversees and provides direction as necessary for the space rental, use, setup, cleaning, and take-down? Establishes, maintains and communicates expectations for performance standards and training of direct reports ( Evening/Weekend Office Assistants )? Acts as Manager-on-Duty for events held at the Centre as assigned by the Executive Director? Assists with the development, management, and support of the fiscal and fiduciary responsibilities to the budget for the building and rentals department? Provides administrative direction for daily and event custodial operations.? Responding to rental inquiries in a timely, effective, and proactive manner? Scheduling and providing venue tours for community members and/or potential partnering organizations? Following up with interested renters to book rentals based on availability? Renter and vendor contract and document administration? Providing one-on-one coordination meetings with renters prior to their rental (varies according to need of client)? Works on communications and promotion of Centre Greene's rental program

Building & Logistics Management

? Maintaining a safe environment with proper lighting, signage, and accessibility? Drafting and updating emergency plans and evacuation procedures? Overseeing security, fire prevention, and other safety systems? Developing and implementing a long-term plan and schedule for the tasks and procedures associated with routine, preventative, and deferred facility maintenance.? Oversee and provide direction for all aspects of facility operations and support staff with the ultimate responsibility for timely preparedness? Scheduling regular building maintenance and janitorial services (liaison with cleaning contractors and handyman) ensuring all cleaning supplies are ordered and restocked as needed? Contracting professionals for repairs / services with approval of the Executive Director? Monitoring building maintenance budgets? Overseeing contractors and inspecting completed jobs? Evaluating direct report performance and providing direction, correction, or additional training as necessary? Scheduling contractors and employees? Supporting the Executive Director in resolving issues and requests from building tenant (CPE Terre des enfants) in a timely manner? Assisting with emergency response and evacuations? Inspecting the building frequently for signs of damage or wear, documenting and regularly meeting with the Executive Director.

Location: 1090 Greene Avenue, Westmount, QC (Lionel-Groulx metro, Atwater metro) in person most of the time, flexible hours, remote work 1 day/week.

To apply At the Greene Centre, we continually celebrate diversity and the qualities of each individual. Indigenous, Black, people of color, two-spirited, LGBTQIA+ people are encouraged to apply.

Apply by sending both your CV and a cover letter to View email address on ca.edajobs.com will be processed by a selection committee as they are received. The position will remain open until filled.

We thank all applicants and wish them success.

Job Types: Full-time, Fixed term contractContract length: 6 months

Salary: $23.00-$25.00 per hour

Benefits:

• Casual dress
• On-site parking
• Wellness program

Schedule:

• Day shift
• Monday to Friday
• Morning shift
• Weekends as needed

Work Location: In person

Application deadline: 2023-11-17Expected start date: 2023-11-20