Course Administrator

Description:

About us:

Exciting new advances and global challenges are radically reshaping the field of dentistry. Our vision at the Faculty of Dentistry at the University of Toronto is to not just address and respond to these changes – but to thoughtfully and conscientiously shape the field of the future.

With our robust and comprehensive educational training programs (DDS, MSc, PhD degrees, IDAPP and other specialty programs), our emphasis on community outreach and care, and our internationally known and interdisciplinary research mission, the Faculty of Dentistry at the University of Toronto continues to earn its reputation as one of the top dental schools in North America. Throughout more than 150 years of dental education -- the oldest, largest and most comprehensive training program in Canada -- we have striven to graduate the highest quality of students while providing the public the highest standards of care.

We are driving by our vision to improve health by advancing dentistry through inspired leadership, innovation, and excellence in education, research and practice.

Your opportunity:

As a Course Administrator, you will be reporting to the Manager, Academic Administrative Services. The Course Administrator provides administrative support to the educational programs and initiatives by responding to faculty, staff and students in a customer service focused manner and redirecting as required for items that need to be escalated. The Course Administrator will provide confidential administrative support to the Vice-Dean, Education in a dynamic, fast paced environment. The Course Administrator will work with students and faculty to coordinate program activities and schedules. Specific duties will include coordinating the recruitment of course instructors, sessional lecturers and/or stipend instructors, collecting and submitting timesheet data for processing, determining logistical details and activities for events and/or programming, following up regarding outstanding exams as well as liaising with stakeholders to support specific initiatives such as faculty outreach. The Course Administrator will schedule committee meetings, take and distribute meeting minutes,coordinate meeting schedules, agendas, materials, action and follow-up items. The Course Administrator will gather materials for accreditation and/or program review according to requirements as well as prepare and distribute accreditation and/or academicaudit documentation.

Your responsibilities will include:

• Acting as the first point of contact for general enquiries
• Liaising with students and faculty to coordinate program activities
• Coordinating program schedules with stakeholders
• Coordinating the recruitment of teaching assistants, course instructors, sessional lecturers and/or stipend instructors
• Collecting and submitting timesheet data for processing
• Determining logistical details and activities for events and/or programming
• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Gathering materials for accreditation and/or program review according to requirements

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum two years of experience providing administrative support to educational programs and initiatives, working with faculty, staff and students.
• Demonstrated experience coordinating academic programs, coordinating examinations, course schedules and timetables, and verifying and monitoring student records.
• Experience in filing systems, maintaining a database, records management and generating reports.
• Experience with communications and preparation of assessment and educational materials.
• Experience supporting and coordinating events.
• Excellent written and oral communication and presentation skills.
• Ability to be comfortable working independently and in a team environment, as well as the ability to work under pressure to meet deadlines.
• Demonstrated initiative, accuracy and attention to detail.
• Effective problem-solving, coordination and administrative skills.
• Efficient time management and organizational skills including the ability to follow detailed instructions accurately, prioritize and deal with multiple tasks to ensure all deadlines are met.
• Excellent interpersonal skills and customer skills including the ability to effectively interact with students, faculty, and the general public.
• Sound proficiency with Microsoft Office (including Word, Excel and PowerPoint), MS Teams, and Zoom.
• Demonstrated professional demeanor when dealing with internal and external stakeholders.

Assets (Nonessential):

• Knowledge of dentistry is considered an asset.

To be successful in this role you will be:

• Approachable
• Communicator
• Diplomatic
• Multi-tasker
• Organized
• Team player

Closing Date: 09/14/2026, 11:59PM ET
Employee Group: USW 
Appointment Type : Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 08 -- $63,963. with an annual step progression to a maximum of $81,797. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.