Regional Scheduling Coordinator

Job Responsibility:

Inspirational, innovative, and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Regional Resource Management team as a Resource Coordinator. This diverse team of professionals understands internal service needs and anticipates resource constraints before they become a challenge. As a trusted advisor, you'll support the effective placement of team members so that our firm can maximize efficiencies and has the capacity needed when delivering services and results. This position is located in Nanaimo, with requirements to travel to our other island locations as needed.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities

• Responsible for all data entry related to producing a schedule for the Assurance, Private Enterprise and Professionals Teams
• Input scheduling information into the scheduling tool
• Assign engagements to individual team members by integrating the workflow management system with the schedule
• Participate in scheduling meetings and follow-up on unresolved issues
• Update assigned schedules on a daily basis
• Produce, analyze and distribute weekly utilization reporting to the Partner and Manager group and advise management team of anomalies or trends
• Produce ad-hoc reports (ranging in complexity) from our practice management software
• Resolve scheduling conflicts with the managers and partners
• Contribute to the development of new ideas and approaches to improve processes
• Proactively building out future schedule by working with managers and partners
• Ensure that work is allocated evenly among team members and assign work accordingly when continuity on jobs is required
• Communicate scheduling changes and updates to team members
• Motivate others to follow processes and escalate issues/challenges as necessary
• Implementation of current and future scheduling policies and procedures
• Track vacation, overtime, and personal days accrued
• Participate in weekly scheduling calls
• Monitoring weekly timesheet entries and clarifying any concerns with team members
• Connect with schedulers in other MNP offices to help with staffing needs both local and in other regions
• Other duties and ad-hoc projects as assigned by the management team
• Ability to perform as a self-starter with a high degree of initiative
• Being a flexible team player
• Thrives in a fast-paced environment and is able to prioritize accordingly

Skills and Experience

• Completion of related post-secondary education in administration is an asset
• 2-4 years of prior experience as a scheduler, or related administrative experience
• Experience in a professional services firm preferred
• Knowledge of engagement management processes preferred
• Proficient in MS Word, Excel, PowerPoint and Outlook; advanced Excel skills and familiarity with schedule planning or project management systems preferred
• Excellent communication skills (both oral and written
• Ability to confidently connect at all levels in the organization using diplomatic communication, influence and negotiation skills
• Strong organizational and time management skills
• Ability to manage multiple tasks and leverage strong attention to detail
• Ability to perform as a self-starter with a high degree of initiative
• Being a flexible team player
• Thrives in a fast pace environment and is able to prioritize accordingly

Vancouver View email address on ca.edajobs.com Discover more about the unique elements and lifestyle at MNP on Vancouver Island through our team member videos, community insights and current opportunities here:

View email address on ca.edajobs.com

With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible ‘Dress For Your Day' environment, firm sponsored social events and more! The annual salary is: $55,000 to $65,000. Exact compensation and benefits are determined based on employment term, individual skills, and relevant experience.

View email address on ca.edajobs.com

We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply!