Registration Committee Specialist

Job Responsibility:

The Registration Committee Specialist is responsible for managing cases (applications and supporting documentation) which require Registration Committee review. The Specialist will interpret and apply the College's registration policies in the assessment of applications for licensure in Ontario.

1 year contract

Responsibilities :

• Manage all aspects of the member specific issues requiring Registration Committee review
• Ensure timely and accurate review of registration cases from credentialing to completion of the decision
• Review applications to determine accuracy of information submitted by the applicant and identify any deficiencies
• Prepare written correspondence to applicants requesting additional information and advise them of their registration options
• Prepare written correspondence to sponsoring organizations requesting additional information to complete/enhance the submission
• Identify problematic issues for follow-up and obtain direction when appropriate
• Compose executive summaries of cases for Registration Committee review and propose options for decision making
• Inform applicants of the Registration Committee Decision following the meeting
• Writes decision letters/Decisions with Reasons
• Prepares undertakings regarding practice restrictions and remediation activities; prepares notices regarding terms, conditions, limitations
• Works with staff and members of the Committees to obtain, clarify, or confirm information in order to draft timely and accurate decisions
• Contributes to the development of policies and procedures related to the program area
• Attend Registration Committee meetings, present cases, participate in discussion and take notes
• Compiles daily and monthly statistics and completes special projects as required
• Respond to telephone inquiries regarding Registration Committee decisions
• Communicate with medical schools, other licensing authorities, national certifying organizations and the US State Boards to obtain additional information
• Compile aggregate data and reports on physician-specific matters to the Manager and Committees
• Establish processes and bring forward system to ensure that Committee decisions are implemented in a timely and effective manner and in compliance with the relevant sections of the RHPA, the Code and the Regulations
• Act as a subject matter expert on enterprise projects

Qualifications :

• Post-Secondary education required
• Excellent written and verbal communication skills
• Proven organization skills with demonstrated planning experience and ability to achieve objectives
• Excellent skills in analyzing problems and identifying creative solutions
• Ability to interpret regulatory language; prior knowledge of Registration regulations under the Regulated Health Professions Act, an asset
• Demonstrated presentation skills
• Proficient computer skills with proficiency in Microsoft Office applications
• Flexible attitude and ability to work effectively in a team environment
• Demonstrated ability to work in a fast paced environment, establish priorities and meet deadlines

Please note that vacation is not permitted from May 1 to July 4.

Note: It is a fundamental requirement of employment at CPSO that employees reside in Ontario and can attend the College office as required. Must be able to provide proof of double vaccination.

Work environment: Hybrid, remote work with in-office attendance one day per week and/or more as needed.

The College is committed to hiring practices that support accessibility for people with disabilities, employment equity and diversity in the workplace. The College actively seeks to increase their diversity by welcoming applications from women, visible minorities, aboriginal people, persons with disabilities and persons of any sexual orientation or gender identity. Applicants with a disability may request accommodation at any stage of the recruitment process by contacting the Human Resources Department.

Application Procedure:

Qualified candidates please submit a cover letter and resume by Friday, May 9, 2025.