Project Assistant

True North

As the largest post-secondary institution in northern Alberta, Northwestern Polytechnic is a natural point of convergence for knowledge, skills, creativity, and collaboration. Striving to spark and empower success, NWP’s mission is geared towards both individual and collective progress. NWP offers a wide variety of engaging and in-demand academic programs in certificates, diplomas, apprenticeships, and degrees. We exist wholeheartedly for the domestic and international students who call our campuses home, the distinctive communities and industries we serve, and the staff and faculty who honour us with their expertise and insights every day. While our potential as one of Alberta’s newest polytechnics is ever-growing, we recognize the importance of having authentic and highly effective contributors by our side. We are currently recruiting individuals who are inspired by opportunity, driven by results, and aligned to NWP’s core values of being responsive, innovative, and connected.

The Role

Facilities, Maintenance and Operations is seeking a Project Assistant for a summer student term from when the position is filled until Aug 31, 2026. Duties may include:

• Project Assistance
  • Monitoring the daily progress of projects including tacking project costs
  • Enter purchase requisitions for approval and track all project financials
  • Organizing reports, invoices, contracts, and other financial files for easy access
  • Recording project team meeting minutes and action items
  • Communication with external and internal stakeholders

• Capital Planning & Asset Coordination
  • Communication with Departments on capital asset requests and procedures
  • Preparation of documents and reports for Capital and Space Management
  • Entry of approved budgets into the Evergreen system

• Space Management
  • Assist with functional space planning
  • Review office allocation and space requests
  • Coordinate approved furniture and equipment moves within departments as required including furniture assembly

• Other Duties
  • Other administrative duties as requested by Capital and Space Management for the day-to-day operations of the Facilities – Maintenance and Operations department
  • May cover duties of the Administrative Assistant for the Facilities – Maintenance and Operations department

This role is Monday to Friday, 8:30am - 4:30pm. Hourly rate is $21.

What We Offer

Finding your fit in one of our specialized schools or departments means a bright future with competitive compensation, attractive benefits packages, reliable networks, high quality of life, and unparalleled learning community experiences. If you are looking to transform the post-secondary landscape with polytechnic education, research, and partnerships, Northwestern Polytechnic is your employer of choice.

The successful candidate will be a current NWP student with some related experience. Necessary skills and attributes to be successful in this role include:

• Provide clear written reports;
• Prioritize and organize work assignments for self;
• Knowledge in Microsoft Office applications such as Word, Excel, PowerPoint and Outlook;
• Strong organizational and multi-tasking skills;
• Excellent communication and interpersonal skills;
• Excellent critical-thinking and problem-solving skills;
• Ability to learn quickly and work in a fast-paced environment;
• Ability to build strong relationships across the organization; and
• A high level of integrity, confidentiality, professionalism and accountability.

A class 5 drivers license is required. Travel to Fairview and Beaverlodge will be required.

Note: All interested applicants are encouraged to apply. Please note that this position will be partially funded by the Canada Summer Jobs (CSJ) grant provided by Service Canada. Candidates must meet the following eligibility requirements:

• be between 15 and 30 years of age at the start of the employment.
• be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment; and
• have a valid Social Insurance Number at the start of the employment and be legally entitled to work in Canada in accordance with relevant provincial legislation and regulations.

How to Apply

Only applications received electronically via the NWP website will be considered.

We review all applications to select candidates whose qualifications and experience most closely meet our needs.

Only applicants selected for interviews will be contacted. For general inquiries, please contact HR at ***email_hidden***.

Thank you for applying to NWP!