Payroll Administrator POST NUMBER: 485002

About the Opportunity
Payroll Processing

• Process weekly payroll for hourly employees and bi-weekly payroll for salaried employees using Dayforce.
• Process payroll based on approved time and earning data, including regular hours, overtime, premiums, annual bonuses, sales commissions, vacation pay, PTO, sick, statutory holiday pay and other special payments as required in accordance with established company practices and procedures.
• Review, validate and process HR-entered employee lifecycle changes in Dayforce, including new hires, terminations, benefit changes, and leaves of absence, ensuring accurate and timely payroll processing and coordination with HR to resolve any discrepancies.
• Process off-cycle payments, retroactive pay adjustments, and final payments.
• Reconcile payroll registers and investigate discrepancies before payroll submission.
• Prepare and submit Records of Employment (ROEs) in accordance with Service Canada requirements.
• Preparation of all payments and remittances for source deductions( including WSIB,CNNEST). Prepare Payroll JE’s.
• Prepare group pension contribution reports and supporting spreadsheets based on payroll data and Dayforce reports, ensuring accuracy and completeness prior to submission for Controller review and remittance.
• Work with the Controller and Accounting Manager on system testing, upgrades, and process improvements.

Year-End Processing

• Prepare year-end payroll reconciliations, including verification of taxable benefits and year-end adjustments to ensure accuracy of payroll records
• Prepare, generate, reconcile, and submit T4, T4A, and Quebec RL-1 slips, ensuring accuracy and compliance with CRA and Revenue Québec requirements.
• Support annual payroll audits and reporting requirements by providing required documentation, reconciliations, and responding to audit inquiries.

About You

• Minimum 2–3 years of Canadian payroll experience with payroll of 200 employees
• Demonstrated experience processing multi-provincial payroll.
• Hands-on experience with Dayforce Payroll.
• Experience administering both hourly and salaried payroll groups.
• Strong knowledge of: o CRA payroll requirements
• Canadian payroll legislation
• Employment standards across multiple provinces
• ROEs, T4s, taxable benefits, and year-end processing
• Expert-level Microsoft Excel skills for payroll reporting, reconciliations, and data analysis.
• Excellent attention to detail and accuracy.
• Superb communication skills, both written and oral
• Enthusiastic, outgoing, displays a positive professional attitude & work ethic.
• Demonstrated ability to work with limited supervision, with skills in organization and time management.

Pay Range
$70,000  - $75,000 per year

How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #485002
This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.