Payroll and Benefits Coordinator

Job Responsibility: Clio is more than just a tech company-we are a global leader that is transforming the legal experience for all by bettering the lives of legal professionals while increasing access to justice . Summary: We are currently seeking a Payroll and Benefits Coordinator to join our Payroll team. This role is available to candidates across Vancouver or Calgary. The Team: Our Payroll and Benefits team is a high performing team that cares a lot about the employee experience. We work hard, play for keeps, and dedicate ourselves to making sure we thrive as we scale. You will be joining a high performing and hard-working team that values having fun at work. Your position will be an integral part of this team. Who you are: Our payroll and benefits coordinator role is for someone who is detail-oriented and self-motivated. They have the responsibility for the accurate and timely processing of global payroll. Our ideal candidate has experience and can juggle various administrative tasks in a timely manner. You will work closely with our Talent Acquisition, People Systems and Analytics, Finance and People teams to support the delivery and administration of our payroll and benefits program. What you'll work on:

• Preparation of semi-monthly and monthly global payroll in a timely and accurate manner;
• Reconcile payroll and benefits, and manage the flow of information to the general ledger to ensure costs are allocated to the correct account and cost centre;
• Preparation of provincial and federal reporting and remittances (i.e. WCB, WSIB, EHT, ROEs, etc.);
• Assist with year-end reconciliations and tax form preparation (T4s, T4As, T2200s, WCB, WSIB, EHT, W2s, etc.);
• Monitor the View email address on ca.edajobs.com and View email address on ca.edajobs.com inbox and respond to internal and external payroll and benefit inquiries;
• Monitor the payroll, benefits and immigration ticketing inbox and respond to internal tickets;
• Draft internal employee letters for employment agreements, adjustments, immigration, etc.;
• Coordinate and process information for new hires, resignations and terminations (i.e. calculations, letters, and ROE);
• Support benefit plan administration through Workday;
• Create and maintain operating manuals for all payroll, benefit and insurance processes;
• Create and maintain operating manuals for all payroll processes
• Maintain an effective and confidential filing system for all documentation relating to payroll procedures and employee files;
• Preparation of documents for annual audit and other ad-hoc external payroll and tax audits;
• Assist in managing and maintaining the payroll and HRIS system, as well as making recommendations to improve the scalability and efficiency of internal payroll processes;
• Preparation of month-end and ad-hoc reporting.
• Scan, sort and distribute incoming mail to the appropriate team members.

What you may have:

• Post-secondary education in payroll, human resources, accounting, or related field with knowledge of current Canadian legislative requirements;
• At least 1 year payroll administration experience in multi-province employee base
• Ability to meet the deadlines while maintaining compliance and regulatory standards
• Strong team player, capable of performing in a fast-paced, deadline-driven environment
• Ability to deal with confidential information with a high degree of diplomacy
• Advanced computer skills, specifically in Microsoft word and Excel
• Excellent verbal and written communication skills
• Working towards a professional payroll designation (PCP)

Serious bonus points if you have:

• Experience using and/or configuring Workday

What you will find here: Compensation is one of the main components of Clio's Total Rewards Program. We have developed a series of programs and processes to ensure we are creating fair and competitive pay practices that form the foundation of our human and high-performing culture. Some highlights of our Total Rewards program include:

• Competitive, equitable salary with top-tier health benefits, dental, and vision insurance
• Hybrid work environment, with expectation for local Clions (Vancouver, Calgary, Toronto, and Dublin) to be in office minimum 2 days per week on our Anchor Days.
• Flexible time off policy, with an encouraged 20 days off per year.
• $2000 annual counseling benefit
• RRSP matching and RESP contribution
• Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years

The full salary range* for this role is $58,700 to $69,000 to $79,300 CAD.Please note there are a separate set of salary bands for other regions based on local currency.

• We aim to hire all candidates between the minimum and the midpoint of the full salary range. We reserve the midpoint to the maximum of the salary band for internal employees who demonstrate sustained high performance and impact at Clio. The final offer amount for this role will be dependent on individual experience and skillset of the candidate. Please note there are a separate set of salary bands for other regions based on local currency.

Diversity, Inclusion, Belonging and Equity (DIBE) & Accessibility Our team shows up as their authentic selves, and are united by our mission. We are dedicated to diversity, equity and inclusion . We pride ourselves in building and fostering an environment where our teams feel included, valued, and enabled to do the best work of their careers, wherever they choose to log in from. We believe that different perspectives, skills, backgrounds, and experiences result in higher-performing teams and better innovation. We are committed to equal employment and we encourage candidates from all backgrounds to apply. Clio provides accessibility accommodations during the recruitment process. Should you require any accommodation, please let us know and we will work with you to meet your needs. Learn more about our culture at clio.com/careers