NOC 13100 - Administrative officers

Job Summary

Provide administrative support to ensure smooth office operations and efficient service delivery. Coordinate schedules, prepare reports, and maintain records while liaising with staff and external contacts.

Number of Positions

6

Main Duties

• Coordinate and manage daily office operations including scheduling, supplies, and general administrative tasks.
• Prepare, format, and distribute correspondence, reports, presentations, and other documentation.
• Maintain and update filing systems, electronic databases, and records to ensure accuracy and accessibility.
• Process invoices, expense reports, purchase orders, and basic financial documentation in collaboration with finance staff.
• Serve as a primary point of contact for internal teams and external clients, responding to inquiries and directing requests.
• Monitor office procedures, identify opportunities for process improvements, and implement administrative best practices.

Requirements

• Post-secondary diploma or certificate in office administration, business administration, or a related field, or equivalent experience.
• Minimum 1–3 years of progressive administrative experience supporting teams, managers, or office operations.
• Proven proficiency with office software such as Microsoft Office suite or Google Workspace.
• Strong organizational skills with the ability to prioritize tasks and meet competing deadlines.
• Excellent written and verbal communication skills for internal and external correspondence.
• Ability to handle confidential information with discretion and maintain accurate records.

Required Skills

• Written and verbal communication
• Time management and prioritization
• Attention to detail and accuracy
• Proficiency with Microsoft Office (Word, Excel, Outlook) or Google Workspace
• Customer service and interpersonal skills
• Problem-solving and initiative

Benefits

Benefits include competitive wages, supportive work environment, opportunities for growth, training support, and other employer-specific benefits depending on the position and location.

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About GTR Worldwide

We are a Canadian immigration, recruitment, and settlement company based in Canada, with multiple branches across the globe. We support clients who have decided to relocate to the land of opportunities by offering services related to employment, education, immigration, recruitment, and settlement.

At GTR Worldwide , we aim to provide professional Canada visa consultancy and recruitment support to help newcomers feel informed, prepared, and confident. We assist a wide range of clients and agents from around the world and work to build their strengths and confidence so they can pursue opportunities in Canada.

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