Project Administrator (12-month term)

Our Transmission group is currently looking to add a Project Administrator to our Project Support team on a 12-month term (with possibility of extension), based out of our head office in Edmonton, AB.

Reporting to the Project Support Manager, this role provides critical administrative and coordination support to project teams, helping ensure projects are executed efficiently and successfully. Working closely with Project Managers, site teams, and internal stakeholders, this role supports day-to-day project operations through travel coordination, documentation management, reporting, and cross-functional collaboration.

Please Note: This position requires flexibility to work overtime, weekends and some holidays as determined by project needs.

Duties and Responsibilities

• Coordinate and manage travel arrangements for onsite personnel and site visitors, including flights, camp accommodations, hotels, and ground transportation
• Support Procurement by receiving and entering purchase orders, reviewing travel invoices, and submitting expense reports
• Review timesheets for accuracy and consistency; enter time into Valard’s payroll system and resolve discrepancies with Corporate Payroll
• Support site teams with IT requests by coordinating IT tickets, including equipment and system access, and liaising with the IT department
• Collect, enter and distribute data for daily, weekly, and monthly reports, including incorporation of field data into reports
• Perform general administrative and project support duties
• Participate in and support Valard safety programs
• Develop contacts throughout the company to track down pertinent and essential information
• Use Valard systems and processes to complete daily tasks
• Coordinate with accounting and operational teams as required

Requirements

• High School Diploma (or equivalent)
• 2 years of related administrative or data entry experience
• Proven experience coordinating and booking travel for large crews (20+ personnel)
• Demonstrated understanding of purchasing and procurement processes
• Proficiency with Microsoft Office
• Strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced construction environment

Preferred Skills / Qualifications

• Post-secondary degree or diploma in Business Administration
• Experience with document control
• Previous experience in a construction environment or working with a utility company
• Experience using JD Edwards

Benefits

We offer a comprehensive and competitive total rewards package that incorporates a complete range of employee benefits, including a 5% RRSP matching program, to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing.

About our Business

Valard Construction is Canada’s premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere. We are also part of Quanta Services, the largest electrical power contractor in North America.

Valard Construction is an equal opportunity employer.

Learn more

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* Depending on qualifications, the successful candidate may be offered a position at a more appropriate level.

* Applicants must have legal authorization to work in Canada with no restrictions.

* Valard Construction is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process.

* We do not use automated tools to screen applications. All hiring decisions involve human review. This job posting is for an existing vacancy.