Program Coordinator, Trades & Industrial

Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000 clients through our ten Career Centres across the province. The Saskatchewan Indian Institute of Technologies is playing a significant role in Saskatchewan's economic future. You can contribute to that success while building your career.Nature and ScopeThe Program Coordinator is accountable for the coordination and administration of quality adult programs and services for First Nations Learners. This position will positively promote and create an environment that demonstrates SIIT's vision, mission, and mandate. General AccountabilityThe Program Coordinator is responsible for coordinating and managing the training initiatives with First Nation Communities and SIIT locations across Saskatchewan. The incumbent is responsible for the coordination of programs from start to finish, including administration and financial budgeting, program development, monitoring, as well as, recruitment and management of instructors and students, and completing evaluations. Specific AccountabilitiesThe Program Coordinator will serve as a resource assisting communities and the Institute to develop short and long term plans for programming development that is based on current best practices, reflecting industry standards and encompasses First Nations values, traditions and practices. This position is required to seek out new program opportunities, as well as, in collaboration with the Associate Dean, identify the need to modify current programs and services in order to meet the needs of the learners, clients, and communities to further the education and training of clients/learners. This position will be required to travel to assigned program locations or other approved work sites in accordance with the duties and responsibilities of the role. This position includes the following broad range of accountabilities:Coordination, Monitoring & Academic Administration Identify, initiate, and support the coordination of various training programs for the Institute and Bands/Tribal Councils as requestedCoordinate work experience practicums and monitor student success in conjunction with instructors where applicablePlan, implement, and evaluate the activities that attract First Nations communities to SIIT programs within the province while collaborating with various departments. Assist in the monitoring of various training programs for Bands/Tribal Councils as requestedEnsure the training program meets the needs of the Band/Tribal Councils and stakeholders where applicableEnsure the program is on schedule and course content is covered in the specified time periodEnsure that existing and new classrooms and office spaces are equipped with the required resources and equipment to ensure teaching and learning opportunities are maximized, as well as, ensuring the maintenance of the site in collaboration with the facilities department or community contacts where applicableWork closely with relevant personnel and departments to ensure smooth operations, including academic calendar planning, internal and external appraisals, joint student recruitment/orientation opportunities, and joint workshop initiatives for instructorsAssist Instructors, when required, to ensure students adhere to SIIT's Academic policiesPrepare and submit reports to internal and external stakeholders as required; participate in graduate follow-up surveysLiaise with students, instructors, stakeholders and partners to provide explanations related to academic regulations, student records, programs and calendars while adhering to privacy legislation and SIIT policyWork closely with the Registrar's office on required and applicable documentation as it relates to the learner Initiate and coordinate program information and applicable formsFacilitate student testing as it relates to the program requirements Seek professional development opportunities to keep current and relevant in applicable teaching areas, educational standards, industry trends, and best practicesPartnering & ReportingCollaborate with Bands, Tribal Councils and other agencies while strengthening linkages between SIIT and First Nations communities Work collaboratively with SIIT Registrar to ensure all learners are registered and credits are accumulated as applicableIn collaboration with the Associate Dean, develop contracts and budgets with outside parties for programs and servicesDevelop, promote and maintain positive working relationships with Bands, Industry, Tribal Councils, FSIN, funding institutions, and other institutes and partners, in order to meet community, professional, development and educational needsInvestigate and report on potential external relationships and opportunities including partnerships that could benefit the departmentResource AllocationDevelop and monitor budgets for all programs as requestedEnsure sufficient resources are available to deliver the trainingApprove all contracts prior to the commencement of the trainingAuthorize purchase orders pertaining to the programsApprove and authorize invoices and expenses for paymentEnsure resources are allocated in accordance with the financial planning and operating budgetPeople Management & LeadershipCoach, train and develop employees to ensure growth and development of those individuals Conduct regular reviews with direct reports; ensure adherence to SIIT policies and proceduresEnsure a positive, diverse, inclusive work and learning environmentAssist in building and leading the department through employee selectionWork collaboratively with administration, instructors, and students to provide support services and cultural activities for studentsAttend and positively contribute during staff, department, and Institute meetingsAdhere to and promote academic regulations and SIIT policies and proceduresFoster a positive, collaborative and professional working relationship among students, coworkers and partners across the InstituteStudent FocusBuild and maintain positive relationships with studentsImplement and monitor effective student retention strategies Monitor student attendance, report as required, and implement disciplinary action as per SIIT policyMaintain classroom and shop discipline and, if necessary, recommend action to applicable supervisor regarding student behavior, including formal student disciplinary actionAssist in the recruitment and selection of students for all programsDevelop and maintain respectful relations through the use of problem solving and constructive resolution of student issuesEnsure a positive, diverse and inclusive work and learning environment for all studentsRequired Qualifications and Experience: A degree in business administration, management, or a related field, along with three to six years of related experience in program coordination/administration is required. A Journeyperson certification or substantial work experience in a trade or technician role will also be considered. A Project Management Professional (PMP) designation or significant project management experience is an asset. Proficiency in MS Office, including Word, Excel, PowerPoint, and Outlook is essential. Experience in post-secondary education is an asset, as well as knowledge of First Nations cultures and organizations. An equivalent combination of education and experience may be considered. A valid driver's license and reliable transportation are required as travel is required.The ideal candidate will demonstrate the following:Strong relationship-building and communication skillsOutgoing, proactive and comfortable taking initiativeSelf-directed, adaptable and results orientedAble to manage multiple priorities and solve problems effectivelySkilled at building trust and gaining buy-in from othersExperience establishing relationships with First Nations communities and regional partnersAble to identify opportunities, initiate conversations and advance partnerships and programmingCollaborative, enthusiastic and motivated, with the ability to work independently throughout the regionAs this position is considered safety sensitive, the incumbent will be subject to testing as per SIIT's Alcohol and Substances policy.Required Competencies: Flexible and Adaptable, Leadership Communication, Relationship Building, Results Oriented, Student Focus, Coaching and Developing Others, Initiative, Planning and Goal Setting.This position will primarily support the North Battleford/Lloydminster area, with opportunities to support other departmental programs and initiatives as required.This is a full time, term position up to June 30, 2027.