NOC 12100 - Executive assistants

Job Summary

Provide high-level administrative and strategic support to senior leaders, managing schedules, communications, and project follow-up. Maintain efficient office operations while handling confidential information with discretion.

Number of Positions

3

Main Duties

• Manage executive calendars, schedule meetings, and coordinate appointments across multiple stakeholders.
• Prepare, edit, and format correspondence, presentations, reports, and meeting materials.
• Arrange domestic and international travel itineraries and handle related logistics and expense reconciliation.
• Screen and prioritize incoming inquiries, redirecting requests and following up on action items as required.
• Coordinate and support meetings and events, including agendas, minutes, venue setup, and technology needs.
• Maintain organized records and confidential files, ensuring information security and accessibility.

Requirements

• Post-secondary diploma in office administration, business administration, or equivalent combination of education and experience.
• Minimum of two years experience providing executive-level administrative support.
• Proficiency with office software such as word processing, spreadsheets, presentation tools, and calendar systems.
• Strong written and verbal communication skills with attention to detail.
• Demonstrated ability to prioritize tasks, manage time effectively, and handle multiple competing demands.
• Ability to handle confidential information with discretion and maintain professional judgment.

Required Skills

• Advanced calendar and schedule management
• Business correspondence and document preparation
• Travel coordination and expense reporting
• Meeting planning and minute-taking
• Organizational and time-management skills
• Discretion and confidentiality

Benefits

Benefits include competitive wages, supportive work environment, opportunities for growth, training support, and other employer-specific benefits depending on the position and location.

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About GTR Worldwide

We are a Canadian immigration, recruitment, and settlement company based in Canada, with multiple branches across the globe. We support clients who have decided to relocate to the land of opportunities by offering services related to employment, education, immigration, recruitment, and settlement.

At GTR Worldwide , we aim to provide professional Canada visa consultancy and recruitment support to help newcomers feel informed, prepared, and confident. We assist a wide range of clients and agents from around the world and work to build their strengths and confidence so they can pursue opportunities in Canada.

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