Executive Assistant (Financial Services

Drive administrative excellence behind the scenes in a fast-paced financial environment.

Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the education needs of approximately 17,750 students in 43 schools. Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life. We pride ourselves on providing staff and students with the tools to achieve success by offering dynamic programming, current resources, and practical professional learning opportunities.

EIPS is recruiting a full-time Executive Assistant to join our Business Services Department at Central Office.

Elk Island Public Schools Central Administration building is located in Sherwood Park, at 683 Wye Road. Providing services for the division, Central administration is comprised of eight departments, in addition to the Board of Trustees. The departments include: Education Executive, Communication Services, Facility Services, Student Transportation, Human Resources, Financial Services, Supports for Students, and Information Technologies. Financial Services is home to 22 of our EIPS employees.

• Commencing June 15, 2026
• 37.5 hours per week ( 7.5 hours per day) (Year-Round Position)
• Compensation Rate: $31.90 to $39.90 per hour
• Elk Island Public Schools offers a comprehensive benefits package for permanent employees
• Open to: Internal and External candidates
• Click on “Sign in With Employee Email” to be considered an Internal Applicant

Job Summary

The Executive Assistant role provides confidential, senior administrative and financial support in a fast-paced environment where accuracy, discretion, and sound judgment are essential. The successful individual will have well-developed written communication. The position plays a key role in coordinating information, supporting financial operations, and ensuring the effective flow of work across the department.

A background in a financial setting is considered an asset.

Key Responsibilities

• Manage executive-level communications and sensitive financial information with discretion
• Coordinate complex calendars, meetings, and financial reporting timelines
• Prepare and review reports, correspondence, and briefing materials for accuracy
• Support budgeting, expense tracking, reconciliations, and financial documentation
• Serve as secretary to the Board Policy and Audit Committees; coordinate meetings, prepare agendas and materials, record minutes, and ensure accurate tracking of actions and decisions
• Monitor deadlines, track deliverables, and ensure timely follow-up on priorities
• Liaise with departments, senior leaders, and external partners on matters
• Maintain organized records and ensure compliance with administrative procedures and legislation

Qualifications

Education

• Minimum Required: Diploma in office management, business administration, or related areas
• Preferred: Degree in business, accounting or a related area.

Experience

Minimum Required:

• 3-5 years of related experience
• Basic accounting experience

Preferred Experience

• 5+ years executive administration experience
• Experience working within a school division
• 1 year supervisory experience

Knowledge, Skills And Abilities

• Preference for knowledge and experience using EIPS software applications such as PowerSchool, Atrieve, MyBudgetFile, and Rycor.
• Knowledge of records management principles including the Access to Information Act (ATIA) and Protection of Privacy Act (POPA).
• Excellent working knowledge and experience using MS Office
• Work independently and proactively anticipate next steps, using sound judgment to move work forward beyond transactional tasks and support strategic priorities
• Project planning and coordination skills.
• Advanced written and oral communication skills.
• Strong organizational and time management skills to prioritize activities, changing deadlines, and multiple demands.

For further information, please contact Leah Lewis , Secretary Treasurer at .

Only online applications will be accepted.

Elk Island Public Schools appreciates and considers all applications; however, we only contact candidates who are selected for interviews.

If you require assistance with the application system, please call Apply to Education at View phone number on canada.jobradars.com or ***email_hidden***.